Executive Secretary (Japanese Speaker) - WFO - Jakarta (ID: 704466)

PERSOL Indonesia is currently assisting one of our Japanese client in finding great talent as an Executive Secretary (Japanese Speaker) with the requirement as follows: 

About the role

This role involves managing the President Director's schedule, appointments, and calendar, arranging travel, meetings, and business engagements on their behalf, and preparing correspondence, documents, and presentation materials as directed. You will handle confidential information with discretion and anticipate the President's needs to support day-to-day operations. You will also provide sales support and administrative assistance, including document preparation, client coordination, follow-up, internal reporting, and general office administrative duties.

Key responsibilities

• Manage the President Director's schedule, appointments, and calendar

• Arrange travel, meetings, and business engagements on behalf of the President

• Prepare correspondence, documents, and presentation materials as directed

• Handle confidential information with discretion

• Anticipate the President's needs and act proactively to support day-to-day operations

• Support sales administration tasks including document preparation, client coordination, and follow-up

• Assist with internal reporting and coordination across departments

• Handle general office administrative duties as required

About you

• Experience as an executive secretary or personal assistant, preferably supporting senior management

• Highly organized, discreet, and able to adapt quickly to the President's working style

• Strong interpersonal and communication skills

• Proactive and service-oriented mindset — able to anticipate needs and act without being directed