Event Planner

About the role

We are looking for an organized, proactive, and creative Event Planner to support the development of event concepts, proposals, and project planning for corporate events, exhibitions, stage productions, and brand activations. This role combines event planning, creative coordination, proposal development, budgeting, and production research. You will work closely with graphic designers, 3D designers, and motion graphic designers to transform client briefs into well-structured, compelling, and practical event proposals.

Key responsibilities

• Review client briefs and identify project objectives, requirements, deliverables, and deadlines

• Research event concepts, venues, audience experiences, activation ideas, vendors, and relevant industry references

• Develop event proposals, concept narratives, preliminary budgets, production plans, and project timelines

• Prepare event flow concepts, preliminary rundowns, activity sequences, and attendee experience plans

• Coordinate with the creative team to ensure design concepts align with event objectives, budgets, venue constraints, and production requirements

• Assist in preparing pitch decks, proposal documents, schedules, cost estimates, and supporting research

• Identify potential vendors, suppliers, production requirements, and logistical considerations

• Track revisions, deliverables, project progress, and deadlines throughout the pitching process

• Support project handover from the pitching stage to the production team once a project is awarded

• Use AI tools to accelerate research, brainstorming, documentation, scheduling, and proposal development

About you

• Strong organizational, communication, research, and project coordination skills

• Able to develop structured event proposals, timelines, preliminary budgets, and rundown documents

• Good understanding of corporate events, exhibitions, brand activations, or event production workflows

• Proficient in Microsoft Office or Google Workspace, especially PowerPoint, Excel, Word, or equivalent tools

• Able to manage multiple assignments and prioritize tasks under tight deadlines

• Comfortable coordinating with designers, vendors, suppliers, and internal stakeholders

• Strong attention to detail and ability to anticipate potential planning and production issues

• Familiar with AI tools for research, planning, content development, and productivity

• Proactive, adaptable, solution-oriented, and able to work independently