Billing Administration

Responsibilities

1. Handle POD and billing for local, export, intercompany sales, and proforma invoices.

2. Compile, file, and send tax invoices (FP) to customers. Scanning is performed by interns and monitored by staff.

3. Record miscellaneous journal entries such as scrap invoices, interest (Jordan), and other cash receipts.

4. Ensure all sales, returns, and related transactions are posted in SAP no later than 2 working days after month-end.

5. Prepare reports including Sales, Segment, Quantity Report, MTD Budget Comparison (FMR1), and YTD Budget Comparison (FMR1).

6. Prepare AR Aging Report and Bad Debt Provision (FMR2), propose bad debt journal entries, and ensure posting according to timeline.

7. Provide shipment-not-yet-invoiced reports to Logistics.

8. Prepare Sales Region Report for Executive Summary, Sales Cube Report (TM2), and other related reports.

9. Arrange schedules and send stocktake and reconciliation notifications for finished goods.

10. Prepare prepayment, amortization, intangible asset, and prepaid expense reports.

11. Calculate local insurance, including marine island coverage.

12. Create marine cargo import insurance certificates.

13. Prepare Purchase Requests (PR) and Goods Receipts (GR) for Finance

14. Record warehouse costs and DC Cakung handling costs (in & out).

15. Prepare AP Wheat Report for Exim.

16. Monitor and maintain insurance (PAR, Marine Stockthroughput, IFG insurance). Maintain listings, propose monthly amortization journals, accruals, and coordinate renewals with relevant PICs.

17. Compile insurance records for shipment, local, export, inter-island, IFG insurance, and others.

18. Journal Entry Compliance – Ensure all journal entries related to insurance, sales, AR, prepaid, and other accounts are input according to timeline.

19. Account Analysis – Analyze movements in insurance, sales, AR, prepaid, and related accounts.

20. Ad Hoc Tasks – Perform additional tasks as required.

Qualification

1. Minimum Diploma (D3) or Bachelor's Degree (S1) in Accounting, Finance, Business Administration, Management, or related fields.

2. Fresh graduates are welcome to apply; experience in billing, accounting, or administration in a manufacturing company is an advantage.

3. Minimum 1-2 years of experience in Billing Administration, Accounts Receivable (AR), Finance Administration, or related positions.

4. Experience in FMCG, flour milling, food manufacturing, or distribution companies is preferred.

5. Familiarity with invoicing and customer billing processes.