Admin Operasional Ekspor Impor

About the role

Admin Operasional Ekspor-Impor role managing administrative documentation for terminal and port activities in export-import operations. The position involves handling customs documentation, coordinating with field teams and related parties, managing operational budgets, and ensuring smooth workflow across all operational processes.

Key responsibilities

• Manage terminal and port administrative documents for export-import activities, including TILA/SP2 creation, SP2 extension, export stack card creation, and container status monitoring (discharge, hold/block, location/relocation, stacking period)

• Submit documents (SPJM, NPBL, NPD, PKB, COO) and monitor Customs responses through SLIM KPU BC Tanjung Priok system, including follow-up on rejections or correction requests until completion

• Prepare clearance and operational documents for field teams, including delivery letters, delivery documents, container movement and return documents, and ensure POD and EIR/depot receipt completeness

• Create and manage field operational budgets per job, including verification of expenditure evidence, reconciliation of actual against budget, settlement, submission of supporting documents to Finance, and separation of customer reimbursement costs

• Coordinate with field teams, CS, Supervisor, Finance, vendors, and related parties to ensure smooth operations, provide status updates, and follow up on operational obstacles

• Ensure completeness of supporting documents for billing after work completion and upload shipment documents to SharePoint

• Update job/container status on MS Lists and handover tracker as operational data source

• Prepare daily operational reports and plans for upcoming activities

About you

• Minimum D3 or S1 education from any field

• Minimum 2 years experience as operational admin for export-import at PPJK, freight forwarding, or EMKL companies

• Understand end-to-end export-import process flow, including customs/shipment documents, terminal/container operations, and field operational budget and settlement management

• Master SLIM, billing/e-service terminal, CEISA, and INSW systems

• Proficient in Microsoft Office (Excel, Outlook, Teams, SharePoint, MS Lists)

• Good communication skills, multitasking ability, honesty, attention to detail, discipline, and ability to work quickly according to timeline and procedures

Benefits

• BPJS Kesehatan & Ketenagakerjaan

• Overtime incentive

• THR