Shipping Coordinator

Shipping Coordinator

Join our dynamic team and play a key role in ensuring smooth, efficient, and timely shipments for our clients. We are looking for a detail-oriented and proactive Shipping Coordinator to manage end-to-end shipping operations, liaise with vendors and forwarders, and uphold compliance with international trade regulations.

Key responsibilities

• Lead and coordinate shipment arrangements.

• Ensure clients' requirements are fulfilled prior to shipment.

• Ensure smooth and on-time deliveries for clients.

• Ensure complete shipping documents are submitted in a timely manner.

• Coordinate multi-vendor consolidation shipments.

• Maintain strong relationships with vendors, forwarders, and shipping agents.

• Monitor shipment schedules and proactively resolve delays or disruptions.

• Verify accuracy of invoices, tariffs, and freight charges to ensure cost efficiency.

• Track shipments and provide regular status updates to clients and internal teams.

• Ensure compliance with customs, port authority, and international trade regulations.

Requirement

• Minimum 3 years of experience in shipping operations.

• Familiar with export/import, sea freight, airfreight, and local port authority regulations, procedures, and tariffs.

• Strong judgment and decision-making skills under pressure.

• Excellent communication skills; English literacy (written and verbal) is required.

• Good cost awareness and control.

• Strong organizational and multitasking skills to manage multiple shipments simultaneously.

• Detail-oriented with strong documentation and reporting abilities.

• Knowledge of Inco-terms and international shipping practices.

• Flexibility to work extended hours when required to meet shipment deadlines.

• Problem-solving mindset with proactive communication to prevent client dissatisfaction.