Senior Procurement & GA Officer

Job Description

Procurement Process

• Identifying potential vendors, conducting market research and evaluating suppliers based on price, quality and reliability.
• Negotiating terms and conditions with suppliers, developing and managing list of purchase contract which is under Procurement and GA.
• Sourcing and identifying vendors that meet the requested specifications.
• Collect price quotations or complete proposals, including but not limited to product/service specifications, pricing, and payment terms.
• Review all quotations submitted by vendors.
• Conduct price negotiations based on vendor proposals and determined the most cost-effective and efficient vendor.
• Create Price Comparison Sheets.
• Create Purchase Orders (PO).
• Negotiating work agreements or contracts (if applicable).
• Ensure goods/services received match the orders.
• Evaluate vendors on a regular basis.
• Create procurement-related reports, including procurement realization reports and others.
• Keep up the update of industry developments to improve the knowledge of procurement process due to efficiency and effectiveness.

Office Area Maintenance, Operational Support Facilities, and General Services Management

• Ensure the maintenance of office areas, equipment, and operational support facilities, the availability of office household supplies, and the smooth operation of general services.
• Create reports related to General Services, including inventory management, access card usage, photocopy machine utilization, and other related matters

Annual Budget Planning

• Provide data of expense and spending to support the annual budget plan related to office facility needs, general services, and company inventory/assets.

Business Travel Arrangements and Permit Processing:

• Order ticket and accommodation bookings are in accordance with company policies.
• Order smooth processing of permits and licenses as per requested

Minimum Qualifications

• Bachelor's degree in any major
• Min 3 years of experience in Procurement/General Affairs as a Senior Officer level
• High Integrity and Strong Work Ethics: Demonstrates a consistent commitment to strong moral principles; honest and accountable in all actions, with less supervision.
• Excellent Communication, Negotiation, and Interpersonal Skills
• Detail-Oriented: Possesses strong attention to detail to ensure accuracy and high-quality outcomes in all tasks and responsibilities.
• Understanding of Supplier/Vendor Management and Procurement/GA Processes
• Understanding of procurement cycles, vendor relations, office facilities, and administrative operations.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.) to support daily work and reporting needs.