Senior Associate, Inventory Control

At Inofarma, we’re on a mission to revolutionize healthcare in Indonesia. Our goal? To build the largest, innovative pharmacy chain that enhances the health and well-being of communities across the nation. We’re delivering accessible, affordable, and high-quality medicines paired with expert pharmaceutical services, all while creating a brand that Indonesians trust and love.

As we continue our ambitious journey toward 1,000 stores across Indonesia, we're looking for a detail-oriented Associate, Inventory Control to play a vital role in ensuring inventory accuracy and operational efficiency across our pharmacy network. In this role, you'll monitor stock movement, maintain inventory integrity, analyze discrepancies, and collaborate with cross-functional teams to ensure the right products are available at the right place and time—supporting seamless operations and exceptional customer service.

Key Responsibilities:

1. Stock Opname (Inventory Count)

• Lead and coordinate night shift stock opname activities.

• Prepare stock count lists and assign counting areas to team members.

• Ensure proper counting procedures and documentation are followed.

• Investigate and reconcile stock discrepancies between physical count and system records.

• Submit stock count reports to the Ops Excellence Supervisor.

• Ensure critical SKUs (high value, high movement, or regulated items) are properly counted and verified.

2. Inventory Accuracy & Control

• Monitor inventory movements including:

  • Adjustments

  • Transfers

  • Damages

  • Expiry handling

• Support root cause investigation for inventory variances.

• Maintain inventory data accuracy in the system.

• Ensure proper labeling, batch tracking, and expiry tracking where applicable.

3. Return Management

• Process and validate product returns including:

  • Store returns

  • Supplier returns

  • Damaged goods

  • Expired products

• Verify documentation for returned items (return forms, invoices, etc.).

• Update system transactions related to returns.

• Coordinate with warehouse operations and procurement teams when needed.

4. Documentation & Compliance

• Ensure all inventory-related documents are properly recorded and filed.

• Support compliance with regulatory requirements for pharmacy inventory management.

• Maintain traceability of batch numbers and expiry dates where applicable.

5. Operational Support

• Support the Ops Excellence Supervisor in daily inventory monitoring.

• Assist in cycle count execution and inventory audit preparation.

• Help identify opportunities to improve inventory control processes.

Qualifications & Requirements:

• Education : Diploma or Bachelor’s degree in Supply Chain, Logistics, Pharmacy (preferred in pharmaceutical environments) or Business Administration.

• 3-5 years experience in inventory control, warehouse, or retail operations.

• Experience in stock counting or cycle counting preferred.

Skills & CompetenciesTechnical Skills

• Inventory management systems

• Stock reconciliation

• Data recording and reporting

• Microsoft Excel or similar tools

Operational Skills

• Attention to detail

• Analytical thinking

• Problem solving for stock discrepancies

• Process compliance

Behavioral Skills

• Leadership for small operational teams (during stock opname)

• Accountability

• Communication and coordination

• Ability to work night shifts