Secretary

 Job Requirement :

• Max. 35 years

• Minimum Diploma degree from reputable Secretarial Academy or other University

• Minimum 3 years experience in Secretarial or Personal Assistant roles

• Well-organized and have great time management skills

• Good team player, good initiative, proactive, willing to learn, able to work independently with minimum supervision.

• Excellent verbal and written communication skills, in Bahasa, Mandarin, and English

• Able to operate Microsoft Office, PowerPoint, and Excel

• Able to work under pressure

• Having understand AI apps is added value

Job Description

• Provides high-level administrative support and assistance to the Director, GM and/or other assigned leadership staff.

• Maintain agenda and assist in planning appointments, board meetings, conferences etc.

• Organize and set up executive/board meetings

• Handling a wide variety of tasks and situations

• Receive and screen phone calls and redirect them when appropriate

• Performs additional duties as assigned 

• Handle and manage outgoing or incoming letters 

• Receives and monitors all incoming calls  

• Attend meetings and keep minutes

• Organizes Superior calendar and task

• Communicates with every head of department to ensure that the request made by the Superior are met. 

• Handle confidential documents ensuring they remain secure

• Maintain electronic and paper records ensuring information is organized and easily accessible

• Conduct research and prepare presentations or reports as assigned

• Assist in travel arrangements such as flight booking, hotel booking

• Having understand AI apps is added value