Sales Administrator Specialist

Job Description

1. Creating and issuing customer invoices with Excel and ERP system (SAP) .

2. Creating and issusing Purchase Order to distributors with ERP (SAP).

3. Supplier Invoice Processing – Handle and process supplier invoices.

4. Expense Reimbursement Processing – Process employee expense reimbursements, including meeting, entertainment, business trip expenses, business trip (BT) allowances, BCA corporate credit card.

5. Responsible for preparing, processing, and managing Tax and Export of Taxable Services documentation using the Coretax system.

6. Asset List Management – Maintain and update the company's asset list and provide updated asset information to the Finance and HRGA team.

7. Stakeholder Coordination – Coordinate with various stakeholders, including Sales, Finance, HR, and other relevant departments to ensure smooth administrative processes.

Competencies

• Education : Bachelor Degree 

• Skills : Basic PC skills including Excel and Word

• Training / Certification* : Degree certificate 

• Language : Fluent in spoken and written English for daily communication

• Personality* : Good communication, high initiative and collaboration skills, with a proactive attitude toward teamwork.

• Industry Background : Finance, Management, Business Administration and related fields.

Main Responsibility

1. Manage and maintain customer and supplier databases and documentation.

2. Process customer and supplier invoice.

3. End to end PO processing.

4. Tax Documentation and Compliance Support.

5. Administrative Coordination and Documentation Management

Target

1. Timely and Accurate Invoice Processing.

2. Purchase Order and Document Accuracy.

3. Tax and Export of Taxable Services documentation Compliance.

4. Monthly Closing and Reporting Support.

5. Excellent interpersonal and communication skills to ensure smooth coordination with internal and external stakeholders.

HARD COMPETENCY

1. Proficiency in Microsoft Office applications .

2. Experience using ERP systems, preferably SAPByDesign.

3. Understanding of invoicing, purchase orders, and documenting management.

4. Good English communication skills, both written and spoken

SOFT COMPETENCY

1. ⁠Attention to Detail and Accuracy .

2. Good Time Management and Prioritization.

3. Strong Organizational and Documentation Skills.

4. Effective Communication and Coordination.

5. Adaptability and Willingness to Learn.