Project Admin (Mandarin Speaker)

About the role

This role provides daily secretarial and administrative support to management, with responsibilities spanning document management, office coordination, and multilingual communication.

Key responsibilities

• Provide daily secretarial and administrative support to management

• Review, verify, and organize project reimbursement documents and invoices to ensure compliance and accuracy

• Assist in housing rental management, including contract coordination, lease tracking, and payment follow-up

• Manage company vehicles, including scheduling, driver coordination, and usage records

• Handle general office administration, such as office supplies procurement, office maintenance, and logistics coordination

• Support communication and translation between Chinese and local Indonesian staff (both verbal and written)

• Organize meetings, prepare meeting minutes, and follow up on action items

• Complete other tasks assigned by management

About you

• Bachelor's degree or above (major in Administration, Business, or Languages is preferred)

• Proficient in Chinese (listening, speaking, reading, and writing), with strong bilingual communication skills (Chinese–Indonesian)

• Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)

• Strong organizational, coordination, and execution skills; detail-oriented and responsible

• Prior experience in administration, secretarial, or related roles is preferred

• Basic knowledge of finance processes (e.g., invoice checking, reimbursement procedures) and warehouse management experience is a plus

• High level of integrity and confidentiality

• In good health and able to handle multitasking and work under pressure, with flexibility for overtime when required