Production Admin Assistant

Job Summary

The Production Admin Assistant supports daily manufacturing and operational activities by coordinating production records, receiving activities, payment documentation, inventory reconciliation, and supplier communication. This role ensures accurate tracking of production panels, yarn consumption, purchase orders, and payment-related transactions while maintaining smooth coordination between internal departments and external partners.

Key Responsibilities

• Coordinate and support daily production operations and workflow activities.

• Manage receiving activities for incoming materials and verify documentation accuracy.

• Maintain and update in/out panel data records within the production tracking system.

• Prepare, organize, and maintain payment-related data and supporting documents.

• Generate and prepare COO (Country of Origin) labels for shipments and production orders.

• Reconcile panel receipts against supplier payments to ensure accuracy and completeness.

• Reconcile yarn consumption records when purchase orders are closed and investigate discrepancies.

• Communicate and coordinate with Pengepuls and suppliers during payment processing activities.

• Support inventory accuracy by reviewing production and material usage reports.

• Assist accounting, production, and logistics teams with operational reporting and data verification.

• Maintain organized operational records, reports, and documentation for audit and compliance purposes.

• Identify process issues and recommend improvements to increase operational efficiency.