Personal Assisten

About the role

This is a Personal Assistant / Secretary role supporting the executive leadership and management team with comprehensive administrative and coordination responsibilities.

Key responsibilities

• Manage executive agenda and schedule

• Arrange meetings, appointments, and coordinate with internal and external stakeholders

• Prepare documents and materials for meetings

• Create meeting minutes and follow up on meeting outcomes

• Manage correspondence and communications on behalf of leadership

• Arrange business travel including tickets, accommodation, transportation, and itineraries

• Assist in preparing reports and presentations

• Conduct systematic administration and document filing

• Act as liaison between leadership and internal company departments and external parties

• Perform additional administrative and coordination tasks as required

About you

• Minimum D3/S1 education, preferably in Administration, Secretarial Studies, Management, or related field

• Minimum 2–3 years experience as Personal Assistant, Secretary, Executive Secretary, or similar role

• Experience supporting executive and management administrative activities and requirements

• Proficient in Microsoft Office (Word, Excel, PowerPoint)

• Strong communication skills, both verbal and written

• English language proficiency is an advantage

• Strong time management, organizational, and multitasking abilities

• Professional appearance and demeanor with positive attitude

• Able to maintain confidentiality of company and executive information and documents

• Quick to respond, proactive, detail-oriented, and able to work to deadlines