Operation Staff (Japanese Speaker)

Job Summary

• Manage and monitor the departure timeline of students/candidates to Japan, starting from the selection process until departure.

• Maintain intensive communication with Japanese companies, supervising organizations, and related partners through both verbal communication and formal email correspondence.

• Coordinate the preparation and completeness of departure documents, including contracts, visas, Certificates of Eligibility (COE), and other administrative requirements.

• Collaborate internally with the training team, management, and other relevant parties to ensure candidates’ readiness prior to departure.

• Handle follow-up requests from Japanese partners regarding candidate data, documentation, or other clarifications.

• Ensure that all processes are carried out in accordance with the established timeline and administrative standards set by Japanese partners and relevant authorities.

• Prepare, organize, and maintain documentation archives as well as operational reports related to the candidate placement process in Japan.

Job Requirements:

• Minimum Japanese Language Proficiency Test (JLPT) N2.

• Minimum Bachelor’s degree (S1) from a reputable university.

• Prior work experience in a company or organization with Japanese business relations is preferred.

• Comfortable working within a corporate environment.

• Good understanding of Japanese work culture and business etiquette.

• Experienced in handling administrative documentation.

• Strong ability to manage work schedules and timelines effectively.

• Proficient in using Japanese for business communication, both verbally and through formal email correspondence.

• Possess strong communication and coordination skills, particularly in operational tasks.

• Willing to be placed at West Jakarta.