Infrastructure & Facility Specialist

About the role

The Infrastructure & Facility Coordinator is responsible for coordinating and monitoring the maintenance, inspection, and operational readiness of office and warehouse facilities, infrastructure, and supporting equipment. This role ensures preventive maintenance activities are carried out effectively, vendor performance is monitored, and facility-related issues are resolved to support smooth business operations.

Key responsibilities

• Coordinate routine inspections and maintenance activities for office and warehouse facilities and infrastructure.

• Monitor the operational condition and readiness of facilities, utilities, and supporting equipment.

• Coordinate generator inspections, preventive maintenance, and repairs to ensure operational reliability.

• Monitor the condition and maintenance of reach truck/forklift units to support warehouse operations.

• Coordinate with vendors and service providers for facility maintenance, equipment repairs, renovations, and other infrastructure projects.

• Develop, monitor, and evaluate preventive maintenance schedules to minimize operational disruptions.

• Monitor maintenance activities and vendor performance to ensure work is completed according to requirements and timelines.

• Coordinate the handling of facility issues and ensure corrective actions are followed up appropriately.

• Monitor the usage and inventory of maintenance materials, facility supplies, and related assets.

• Support company asset management and maintain accurate facility inventory and maintenance documentation.

• Prepare maintenance reports and provide updates on facility conditions, maintenance activities, and outstanding issues.

About you

• Minimum D3/S1 qualification in Civil Engineering, Electrical Engineering, Industrial Engineering, or a related field.

• Minimum 2–3 years of experience in facility management, building maintenance, infrastructure, or general affairs.

• Good understanding of building maintenance, utilities, electrical systems, AC, plumbing, and workplace facilities.

• Understanding of generator operation, inspection, and maintenance.

• Basic knowledge of reach truck/forklift maintenance and troubleshooting is an advantage.

• Able to coordinate maintenance activities, monitor work progress, and follow up on corrective actions.

• Experienced in coordinating with vendors and external service providers.

• Able to prepare maintenance reports, monitor schedules, and maintain accurate documentation.

• Proficient in Microsoft Office, particularly Excel, and Google Workspace.

• Good communication, coordination, and problem-solving skills.

• Detail-oriented, disciplined, responsive, proactive, and able to manage multiple tasks effectively.