HRGA Manager

We seek an experienced, hands-on, improvement-driven HRGA Manager to lead our Human Resources, General Affairs, and Procurement functions while driving greater operational efficiency and organizational effectiveness.

The ideal candidate is knowledgeable and experienced, with strong initiative, practical problem-solving skills, sound judgment, and a proven ability to translate ideas into measurable improvements.

REQUIREMENTS:

Education: Master’s degree in Human Resources, Psychology, Law, or Management.

Professional Experience:

• Minimum 10-12 years of progressive experience in Human Resources and General Affairs, with solid exposure to Procurement management.

• At least 5-8 years of proven experience in a managerial or senior leadership position.

• Experience managing HRGA functions in a multinational company, preferably within engineering, consulting, infrastructure, or other professional services industries.

• Proven track record of independently initiating, leading, and implementing operational or organizational improvements.

• Demonstrated experience managing teams, improving workflows, strengthening internal controls, and delivering measurable results.

Knowledge & Expertise:

• Strong practical knowledge of Indonesian labor laws, employment regulations, BPJS, and industrial relations.

• Solid understanding of compensation and benefits, payroll, performance management, recruitment, talent development, and employee relations.

• Experience in organizational development, HRIS implementation, and HR process improvement.

• Knowledge of general affairs operations, including facilities, asset management, fleet management, building maintenance, and workplace safety.

• Strong understanding of procurement processes, vendor management, contract administration, negotiation, and cost control.

• Experience developing, implementing, and monitoring SOPs, internal policies, and management systems, including ISO standards.

• Familiarity with business licensing, expatriate administration, and regulatory compliance will be an advantage.

 Leadership & Managerial Competencies

• Proactive and improvement-driven: Able to independently identify problems, initiate improvements, and create meaningful organizational value without relying on continuous management direction.

• Hands-on leadership: Willing to be directly involved in operational activities, conduct regular inspections, monitor actual conditions, and ensure effective implementation.

• Strong problem-solving and decision-making: Able to analyze issues, assess risks, develop practical solutions, and provide clear recommendations rather than merely escalating problems.

• Execution-oriented: Demonstrated ability to turn plans, policies, and initiatives into practical results and measurable improvements.

• Strong ownership and accountability: Takes responsibility for outcomes, follows through on commitments, and consistently delivers results.

• Continuous improvement mindset: Actively seeks opportunities to simplify processes, reduce unnecessary bureaucracy, improve efficiency, and strengthen organizational effectiveness.

• Effective people leadership: Able to coach, develop, and motivate employees while fostering teamwork, professionalism, and mutual respect.

• Strong communication and stakeholder management: Able to communicate clearly, professionally, and confidently with employees, management, and external stakeholders.

 Other Requirements:

• Excellent command of written and spoken English and Bahasa Indonesia.

• Strong business writing, reporting, presentation, and meeting facilitation skills.

• Proficient in Microsoft Office and HR information systems.

• High standards of integrity, professionalism, confidentiality, and attention to detail.

• Able to work independently, manage competing priorities, and collaborate effectively across departments.

• Only CVs submitted in English will be processed.

KEY RESPONSIBILITIES:

Human Resources Management

• Lead and oversee the full spectrum of HR operations, including recruitment, compensation and benefits, payroll, performance management, employee relations, and talent development.

• Develop and improve HR policies, procedures, and systems to support organizational needs and business objectives.

• Strengthen performance management, employee development, workforce planning, and HR operational efficiency.

• Ensure compliance with Indonesian labor laws, employment regulations, and applicable management system requirements.

• Manage employee relations, disciplinary matters, and workplace issues with sound judgment, fairness, and professionalism.

• Lead HRIS improvements, process digitalization, and organizational development initiatives.

• Provide practical advice and recommendations to management on HR-related matters.

General Affairs & Asset Management

• Lead and oversee daily General Affairs operations to ensure a safe, efficient, and well-maintained working environment.

• Manage and monitor company assets, including office equipment, furniture, facilities, and other operational assets.

• Ensure accurate and regularly updated asset registers, including asset identification, location, condition, assignment, and movement.

• Establish and implement preventive maintenance, periodic inspections, and monitoring systems to maintain asset condition, functionality, and service life.

• Monitor asset utilization, maintenance costs, and replacement needs, and recommend appropriate improvements.

• Oversee office facilities, building maintenance, security, housekeeping, and other general services.

• Ensure proper procedures and internal controls for asset acquisition, transfer, maintenance, and disposal.

• Proactively identify operational issues, risks, and improvement opportunities, and ensure timely corrective actions.

• Improve GA operational efficiency, service quality, cost control, and compliance with company policies and standards.

Procurement & Vendor and Equipment Management

• Lead and oversee procurement operations to ensure efficiency, transparency, cost-effectiveness, and alignment with company objectives.

• Develop, implement, and continuously improve procurement strategies, policies, procedures, and internal controls.

• Oversee strategic sourcing, supplier selection, contract negotiation, vendor performance, and procurement risk management.

• Drive cost optimization initiatives through effective procurement planning, competitive sourcing, and supplier management.

• Lead and oversee the centralized management of high-value and critical engineering equipment, ensuring effective inventory control, asset tracking, utilization, maintenance coordination, and accountability.

• Collaborate with Engineering and Project teams to optimize equipment availability, allocation, utilization, and lifecycle management across projects.

• Establish and maintain effective monitoring and control mechanisms for equipment condition, maintenance, calibration, and replacement planning, in coordination with relevant technical personnel.

• Ensure compliance with company policies, applicable regulations, and corporate governance standards while promoting continuous improvement in procurement and equipment management

Fleet & Driver Management

• Oversee company vehicle operations, maintenance planning, and utilization.

• Monitor vehicle conditions, operating costs, fuel consumption, and preventive maintenance.

• Supervise and develop company drivers, including safe driving practices, discipline, professionalism, and vehicle care.

• Identify and implement improvements in fleet safety, reliability, and operating efficiency.

Organizational Improvement & Managerial Leadership

• Proactively identify operational weaknesses, inefficiencies, risks, and opportunities for improvement across HRGA and Procurement functions.

• Independently initiate and lead practical improvement projects with clear objectives, timelines, accountability, and measurable outcomes.

• Simplify workflows, eliminate unnecessary administrative steps, and improve coordination and decision-making.

• Ensure that policies, SOPs, and management systems are effectively implemented and continuously improved.

• Resolve operational problems within delegated authority and escalate significant matters with proper analysis and recommended solutions.

• Develop team capabilities, encourage accountability, and promote a proactive, solution-oriented working culture.

• Regularly report to management on key operational issues, improvement initiatives, progress, risks, and results.

WHAT WE ARE LOOKING FOR

We are looking for a Manager who can do more than manage routine activities and administrative responsibilities.

The successful candidate must demonstrate the ability to identify what needs to be improved, take ownership of solutions, lead implementation, and deliver tangible results that make the organization more effective, efficient, and better managed.

Candidates should be prepared to share specific examples of improvements they have personally initiated and successfully implemented in their previous roles.