General Affair & Administration

About the role

We are looking for an organized and proactive General Affairs & Administration Staff member to support daily office operations. This role covers general office administration, document management, travel coordination, and routine HR administrative support.

Key responsibilities

• Provide day-to-day administrative support to ensure smooth and efficient office operations.

• Manage office supplies and equipment, monitor inventory, and coordinate purchasing and replenishment.

• Liaise with vendors, service providers, and building management regarding office services, repairs, and maintenance.

• Coordinate business travel arrangements, including transportation, accommodation, and related documentation.

• Arrange meetings, company events, and team activities, including scheduling and logistical support.

• Scan, label, organize, and maintain invoices, receipts, and supporting documents for submission to Finance.

• Assist with filing, data entry, and maintaining accurate physical and electronic records.

• Support routine HR administration and employee onboarding, including preparing documents and coordinating office access, equipment, and supplies.

• Perform other general affairs and administrative duties as required.

About you

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field.

• Preferably 1–2 years of experience in general affairs, office administration, or a similar role. Fresh graduates with relevant internship experience are welcome to apply.

• Proficient in Microsoft Office, particularly Word, Excel, and Outlook.

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and meet deadlines.

• Good communication and interpersonal skills, including the ability to coordinate effectively with employees, vendors, and service providers.

• Good command and working proficiency in English, both written and spoken.

• Able to handle confidential documents and employee information with discretion.

• Reliable, proactive, service-oriented, and comfortable working independently and as part of a team.

• Familiarity with invoice documentation, travel coordination, and basic HR administration is an advantage.

About us

PT. Ergon Oil Indonesia located in Jakarta