General Affair

About the role

General Affair (GA) is responsible for managing the company's general operational needs to ensure all work activities run smoothly, safely, comfortably, and efficiently. This position includes management of office facilities, company inventory and assets, operational vehicles, procurement of general needs, building maintenance, and coordination with vendors and related departments.

Key responsibilities

• Ensure office facilities and work areas are in good, clean, safe, and comfortable condition

• Conduct routine inspections of building conditions, rooms, electricity, water, AC, and other supporting facilities

• Arrange maintenance schedules and repairs of company facilities

• Coordinate with technicians or vendors when facility damage occurs

• Record, document, and update company inventory

• Ensure all company assets are maintained and used according to needs

• Conduct periodic asset inspections

• Manage the process of asset borrowing, return, transfer, and disposal according to company procedures

• Identify office operational needs such as office supplies, cleaning equipment, and other general needs

• Request price quotes and compare vendors based on price, quality, and service

About you

• Process purchases of goods and services in accordance with budget and company procedures

• Ensure received goods match orders and purchase documents

• Coordinate with cleaning vendors, security, technicians, building managers, and other service providers

• Monitor vendor work quality to comply with standards and agreements

• Ensure company general services run according to operational needs

• Handle complaints related to facilities and general needs and coordinate their resolution