Freight Forwarding Costing & EXIM Operation Specialist

Job Title

Freight Forwarding Costing & EXIM Operation Specialist

Job Description

We are looking for a fast, responsible, and detail-oriented candidate who has experience in both freight forwarding costing/pricing and import-export operations.

This position will support both the Costing/Customer Service team and the EXIM Operation team. The ideal candidate should be able to independently prepare quotations, compare vendor costs, coordinate with shipping lines and vendors, and understand or handle PIB/PEB processes.

Key Responsibilities

• Prepare freight forwarding costing and customer quotations for:

  • Ocean Freight FCL/LCL

  • Export and Import shipments

  • Customs Clearance

  • Trucking

  • Warehousing

  • DTD / Door-to-Door shipments

  • Local charges and other related logistics costs

• Request and compare rates from:

  • Shipping Lines

  • Co-loaders

  • Overseas Agents

  • Trucking Vendors

  • EMKL / PPJK

  • Warehouses and Depots

• Maintain updated vendor rates and costing records.

• Analyze quotation profitability and ensure proper profit margin before quotation is sent to customers.

• Coordinate shipment arrangements with shipping lines, vendors, customers, trucking companies, warehouses, and internal teams.

• Prepare, check, and monitor Import and Export documentation.

• Understand and/or independently handle:

  • PIB

  • PEB

  • Customs Clearance process

  • SPPB

  • NPE

  • Delivery Order

  • BL / HBL / MBL

  • Manifest and supporting customs documents

• Follow up shipment status proactively without waiting to be reminded.

• Support the Operation team when shipment volume is high or when additional manpower is required.

• Support the Costing team when quotation volume is high.

• Immediately report any shipment problem, customs issue, document discrepancy, or unexpected cost.

Requirements

• Minimum 2–3 years experience in Freight Forwarding / Logistics.

• Must have practical experience in Costing / Pricing / Quotation.

• Must understand Import and Export operation processes.

• Familiar with PIB and PEB process.

• Candidates who can independently handle PIB/PEB will be highly preferred.

• Understand FCL, LCL, customs clearance, trucking, warehouse, shipping line local charges, and freight forwarding cost structure.

• Familiar with shipping lines, EMKL, PPJK, trucking vendors, and warehouse coordination.

• Able to compare vendor rates and negotiate competitive costs.

• Good understanding of Import and Export shipping documents.

• Able to use Microsoft Excel for costing and quotation.

• Detail-oriented and careful with numbers and documents.

• Strong sense of urgency.

• Fast response and proactive follow-up are mandatory.

• Able to work independently and handle multiple shipments or quotations at the same time.

• Good communication and coordination skills.

• Willing to learn and support different functions when required.

Preferred Candidate

We highly prefer candidates who:

• Have experience in both Costing and EXIM Operation.

• Can prepare costing independently.

• Can understand or process PIB/PEB independently.

• Have existing vendor / shipping line / trucking / PPJK contacts.

• Are proactive and do not wait for supervisors to continuously follow up.

• Can prioritize urgent tasks and work quickly under pressure.

Important Note

Candidates with experience only in documentation, only field operation, or only customer service without costing experience may not be prioritized.

We are looking for someone who can become a reliable backup for both Costing and EXIM Operation functions.