Fleet Coordinator

About the role

Fleet Coordinator position focused on managing vehicle assets at Head Office, encompassing vehicle asset administration, operational management, maintenance, driver coordination, and cost monitoring.

Key responsibilities

• Manage and monitor all operational vehicle assets owned by the company at Head Office

• Ensure vehicles are in good condition, roadworthy, clean, and ready for operations

• Conduct vehicle data collection and update vehicle database regularly

• Ensure completeness of vehicle documents such as STNK, KIR, insurance, and supporting documents

• Schedule and monitor routine vehicle maintenance

• Arrange periodic servicing, oil changes, tire replacements, battery replacements, and other maintenance needs

• Coordinate with workshops or vendors regarding vehicle repairs

• Monitor service history and condition of each vehicle

• Create and manage vehicle usage logbooks

• Monitor vehicle usage based on company operational needs

• Control vehicle usage schedules to prevent usage conflicts

• Monitor kilometers, fuel consumption, toll costs, parking, servicing, and other operational costs

• Create periodic reports on vehicle usage and operational costs

• Ensure validity of STNK, vehicle tax, KIR, insurance, and other vehicle documents

• Remind and coordinate vehicle document renewal processes before expiration

• Store vehicle documentation neatly and traceable

• Monitor and record operational costs of all vehicles

• Control expenditures to align with established budget

• Evaluate maintenance and operational vehicle costs

• Identify potential fleet cost efficiency opportunities

About you

• Minimum D3/S1 education, preferably in Management, Engineering, Logistics, or related fields

• Minimum 1–2 years of experience in Fleet Management, General Affairs, Operational, Asset Management, or similar positions

• Understanding of vehicle administration and maintenance

• Understanding of vehicle documents such as STNK, vehicle tax, KIR, and insurance

• Able to monitor costs and create reports using Microsoft Excel/Google Sheets

• Good coordination and communication skills