Finance Staff (AP)

Job Responsibilities:

1. Invoice Verification & Three-Way Matching

• Receive and verify the validity of all incoming invoices, receipts, tax invoices, delivery notes, and other supporting documents from Purchasing, Export-Import (Exim), and other departments daily.

• Perform three-way matching to ensure absolute consistency between the Invoice, Delivery Order (DO), and Purchase Order (PO) numbers before further processing.

 2. Voucher Processing & Payment Execution

• Prepare Payment Vouchers for verified invoices and route them to the respective departments for necessary approval signatures.

• Submit the final approved payment vouchers to the Finance Manager to initiate the payment process.

 3. Accounts Payable (AP) Administration & Aging Management

• Maintain accurate records of accounts payable and outstanding debts in Excel, ensuring the breakdown is properly attached to each voucher.

• Monitor and manage the payment schedule, tracking invoice due dates, payment terms, and Down Payment (DP) disbursements to suppliers/vendors.

• File and archive financial documents (vouchers, receipts, invoices) systematically into Bantex folders on a monthly basis for audit readiness.

 4. Petty Cash Management

• Manage and safeguard the company’s petty cash (Cash on Hand) to support daily operational expenses requested by staff, drivers, office boys (OB), and other related functions.

• Generate daily cash updates and comprehensive monthly petty cash reports to be submitted directly to the Finance Manager.

 5. Cross-Functional Support & HR-Accounting Coordination

• Coordinate closely with the HR Supervisor and drivers regarding the procurement and logistical arrangements for company meetings.

• Assist and support the HR Supervisor and Accounting staff in calculating, verifying, and distributing daily wages (Daily Salary) every two weeks.

Job Requirements:

• Must be fluent in English (both written and spoken) for daily communication in a multinational environment.

• Candidates residing in Cibinong, Citeureup, or Gunung Putri are highly preferred.

• Minimum of a Diploma (D3) or Bachelor's Degree (S1) in Economics, Accounting, or a related field.

• At least 2–3 years of proven work experience in a related finance/accounting role.

• Detail-oriented, possesses an excellent memory, diligent, persistent, precise, and demonstrates high integrity and honesty.

• Highly disciplined and committed to arriving 15 minutes before working hours begin (at 7:40 AM).