Executive Secretary to Director

About the role

Support to the Director by managing schedules, communications, and administrative operations.

Key responsibilities

• Manage Director's schedule (meetings, business trips, official events)

• Prepare and archive important documents (letters, memos, reports, contracts)

• Act as liaison between Director and internal/external stakeholders

• Handle incoming and outgoing communications (phone calls, emails, correspondence)

• Take meeting minutes and ensure follow-up on action items

• Arrange travel logistics (flights, hotels, transportation)

• Maintain confidentiality of company and Director's information

About you

• Minimum Diploma/Bachelor's degree in Administration, Secretarial Studies, or related field

• At least 3 years of experience as Secretary or Personal Assistant

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Proficiency in English or Mandarin (either language)

• Detail-oriented, able to work under pressure

• High integrity and excellent organizational skills