Admin Support

About the Role

CBQA Global Indonesia is looking for a detail oriented and well organized Admin Support – Sustainability to support partnership administration, tender documentation, commercial processes, and daily operational activities. This role will ensure accurate documentation, timely follow-ups, and smooth coordination between internal teams, partners, and customers.

Key Responsibilities

• Provide administrative support to the Head of Sustainability, including meeting materials, Minutes of Meeting (MoM), and follow-up tracking.

• Manage partnership registration, onboarding, contract administration, and document completeness.

• Support tender activities, including tender briefings (Aanwijzing), document preparation, verification, and submission.

• Review and ensure the completeness of partnership Sales Packs, proposals, contracts, and supporting documents.

• Maintain accurate customer, partner, contract, and Purchase Order (PO) records in CRM and Jurnal.

• Coordinate with partners and customers regarding outstanding documents, payment status, and administrative follow-ups.

• Arrange business travel, accommodation, transportation, and other logistics for auditors and Sustainability personnel.

• Coordinate with Sales, Finance, Marketing, IT, and other internal teams to support business and operational requirements.

• Manage office supplies and coordinate requests for marketing and commercial materials.

Qualifications

• Bachelor’s degree in Business Administration, Management, Accounting, or a related field.

• Minimum 1–2 years of experience in Administration or Sales Support.

• Strong administrative, organizational, and documentation management skills.

• Detail-oriented, accurate, and able to ensure document completeness and compliance with submission requirements.

• Good communication and coordination skills when working with internal teams, partners, customers, and other stakeholders.

• Able to manage multiple tasks, prioritize workloads, and meet deadlines.

• Familiar with CRM systems, Jurnal, and Microsoft Office.

• Strong follow-up and problem-solving skills.

• Professional and able to maintain confidentiality when handling commercial, contractual, and customer information.