Admin Specialist

We are looking for a reliable and detail-oriented Administrative Specialist to support the daily operations of our overseas office. This role is responsible for a wide range of administrative and logistics tasks, ensuring the office runs smoothly and efficiently. The ideal candidate is proactive, well-organized, and comfortable handling multiple tasks in a fast-paced environment.

Key responsibilities

• Maintain a clean, organized, and well-functioning office environment

• Manage office supplies, equipment, and inventory; handle procurement as needed

• Oversee the use and safekeeping of company seals and important documents

• Handle general administrative and logistics support

• Collect, review, and organize invoices and receipts for administrative expenses

• Prepare and submit reimbursement requests in accordance with company policy

• Maintain accurate records of all administrative expenditures

• Liaise with property management, service providers, and vendors to ensure smooth office operations

• Follow up on maintenance, repairs, and other facility-related issues

• Provide administrative support to the headquarters as needed

About you

• Bachelor's degree or equivalent experience preferred

• 1–3 years of administrative or office management experience

• Strong organizational and time-management skills

• Good communication skills

• Proficiency in Microsoft Office (Excel, Word, etc.)

• Ability to work independently and handle multiple priorities

• Experience in a multinational or overseas office environment (preferred)

• Familiarity with local vendors, property management, and procurement processes (preferred)

• Basic accounting or expense management knowledge (preferred)