Admin Produksi / Admin PPIC

About the role

Assist the PPIC (Production Planning and Inventory Control) team in compiling and monitoring production schedules based on Sales Orders and delivery targets. Create, input, and update production plan data, output targets, and daily production realization. Collect production reports from each department or work process and ensure data is recorded accurately. Monitor production progress against established targets and schedules, and report delays or obstacles to management. Assist in monitoring the availability of raw materials (wood), furniture components, hardware, and production support materials. Coordinate with Warehouse, Purchasing, Production, Quality Control (QC), and Logistics departments to ensure smooth production processes. Create daily, weekly, and monthly reports related to production output, material usage, WIP (Work in Process), and target achievement. Input and update production data into the company's computer system or ERP and ensure alignment between data and field reports. Assist in preparing production documents such as Work Orders, Production Orders, material usage reports, and production result reports. Archive production documents and ensure administrative data is stored neatly and is easily traceable. Identify discrepancies in production data, material stock, and production results, and coordinate follow-up actions.

Key responsibilities

• Assist PPIC team in compiling and monitoring production schedules based on Sales Orders and delivery targets

• Create, input, and update production plan data, target output, and daily production realization

• Collect production reports from each department and ensure accurate data recording

• Monitor production progress against targets and report delays or obstacles to management

• Monitor availability of raw materials, furniture components, hardware, and production support materials

• Coordinate with Warehouse, Purchasing, Production, QC, and Logistics departments

• Create daily, weekly, and monthly reports on production output, material usage, WIP, and target achievement

• Input and update production data to company systems and ensure data alignment with field reports

• Prepare production documents including Work Orders, Production Orders, and material usage reports

• Archive production documents and maintain organized administrative data storage

About you

• Minimum education: D3, preferably in Administration, Industrial Engineering, Industrial Management, Accounting, or related fields

• Minimum 1–2 years experience as Production Admin (Fresh graduates considered if they have good administrative and data processing capabilities)

• Strong Microsoft Excel skills, particularly with formulas, SUMIF/SUMIFS, COUNTIF, VLOOKUP/XLOOKUP, filters, and PivotTable

• Able to process production data into accurate, systematic, and easily understood reports

• Understanding of basic production processes, inventory control, and material flow to finished products

• Strong data analysis capabilities and high attention to detail in data input and verification

• Able to communicate and coordinate with various related departments

• Disciplined, detail-oriented, organized, responsible, and able to work to deadlines

• Able to work independently and in teams, and willing to work in a factory/manufacturing environment

• Willing to be placed in Ngawi, East Java