Store Development Admin

About the role

The Store Development Admin is responsible for providing administrative support for store expansion, new outlet openings, and existing store management. This role involves handling leasing documentation, maintaining property records, coordinating with mall management and landlords, monitoring rental agreements, and supporting the store development team to ensure all administrative processes are completed accurately and on time.

Key responsibilities

• Provide administrative support for store development activities, including new outlet openings, store expansion, and existing outlet management.

• Handle and maintain leasing documents, rental agreements, tenancy contracts, and other property-related documentation.

• Coordinate with mall management, landlords, property owners, and other external parties regarding leasing administration and store-related requirements.

• Monitor lease agreement periods, rental payment schedules, contract expiration dates, and renewal timelines to ensure timely follow-up.

• Maintain an updated database of outlet locations, lease terms, rental costs, contract status, and other store development information.

• Assist in preparing leasing proposals, administrative documents, reports, and supporting materials for new store locations.

• Track the progress of store development documentation and ensure all required documents are properly collected, organized, and archived.

• Coordinate with internal departments, including Legal, Finance, Operations, and Project teams, to support administrative requirements for new and existing outlets.

• Follow up on outstanding documents, approvals, and administrative matters with relevant internal and external parties.

• Prepare regular reports and documentation related to leasing activities, store development progress, and contract status.

About you

• Minimum Diploma (D3) or Bachelor's Degree (S1) in any major.

• Minimum 1 year of experience in administration, preferably in mall leasing, property management, retail, F&B, or a related industry.

• Experience handling lease agreements, rental contracts, tenancy documentation, or property administration is an advantage.

• Proficient in Microsoft Office, particularly Microsoft Excel, for data management and reporting.

• Good organizational skills with strong attention to detail and accuracy in handling documents and data.

• Good communication and coordination skills, with the ability to follow up effectively with internal teams and external parties.

• Able to manage multiple tasks, prioritize deadlines, and maintain well-organized documentation.

• Proactive, responsible, and able to work independently as well as collaboratively within a team.