Site Document Controller

We are seeking a highly organized and experienced Project Admin to support our project management team throughout the construction phase of our projects. The ideal candidate will have a minimum of 5 years of experience in project administration within the construction industry or a related field. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the project management team, including scheduling meetings, preparing agendas, and taking minutes.

• Document Management: Maintain and organize project documentation, including contracts, permits, drawings, and correspondence.

• Communication: Serve as a point of contact for project stakeholders, including contractors, vendors, and clients. Ensure effective communication and coordination among all parties.

• Reporting: Assist in the preparation of project reports, including progress updates, budget reports, and risk assessments.

• Scheduling: Coordinate project schedules, track milestones, and ensure that deadlines are met.

• Procurement: Assist with the procurement of materials and services, including preparing purchase orders and tracking deliveries.

• Compliance: Ensure that all project activities comply with relevant regulations and standards.

• Financial Administration: Support the project team with budget tracking, invoice processing, and financial reporting.

• Problem Solving: Address and resolve any administrative issues that arise during the project lifecycle.

• Other Duties: Perform other related duties as assigned to support the successful completion of the project.
  

Requirements:

• Education: Bachelor’s degree in business administration, Project Management, or a related field.

• Experience: Minimum of 5 years of experience in project administration within the construction industry or a related field.

• Skills:
  o Proficient in project management software and tools (e.g., MS Project, Primavera).
  o Strong organizational and time management skills.
  o Excellent written and verbal communication skills.
  o Ability to work independently and as part of a team.
  o Attention to detail and a high level of accuracy.
  o Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

• Attributes:
  o High motivation and ability to execute tasks in a timely manner.
  o Strong prioritization and time management skills.
  o Demonstrated ability to handle complex operational and administrative tasks.
  o Good communication and coordination skills.
  o Ability to work under pressure and meet tight deadlines.
  o Team-oriented with a collaborative approach.

Preferred Qualifications:

• Experience with large-scale construction projects.

• Familiarity with construction regulations and standards.

• Knowledge of procurement processes and financial administration.