Senior Vehicle Management

Job Description:

• Oversee and optimize the overall operational performance and utilization of 2W vehicles to ensure fleet efficiency and business operational readiness.

• Develop, implement, and continuously improve vehicle management policies, procedures, SOPs, and operational guidelines.

• Lead the implementation and training of vehicle management procedures to ensure consistent execution across relevant teams and operational areas.

• Monitor and manage the quantity, availability, quality, and condition of vehicles to ensure sufficient fleet capacity and operational readiness.

• Establish and monitor vehicle maintenance schedules, including preventive maintenance, periodic servicing, inspections, and repairs.

• Coordinate with workshops, vendors, dealers, and other external partners to ensure timely and cost-effective vehicle maintenance and repairs while maintaining required quality standards.

• Monitor vehicle maintenance and repair activities, identify recurring issues, and recommend corrective actions and process improvements to minimize vehicle downtime.

• Manage and monitor all vehicle legal and regulatory documentation, including vehicle registration, licensing, insurance, ownership documents, and other required permits.

• Ensure vehicle documentation remains valid, complete, and compliant with applicable local regulations across all operational areas.

• Maintain accurate and up-to-date vehicle databases and records, including vehicle status, registration details, maintenance history, insurance, and documentation validity.

• Develop regular vehicle management reports and performance analysis, covering fleet utilization, vehicle availability, maintenance status, repair costs, documentation compliance, and other relevant KPIs.

• Identify operational risks related to vehicle condition, maintenance, documentation, and compliance, and coordinate appropriate mitigation and resolution plans.

• Provide guidance and support to drivers in the proper management, operation, and care of vehicles, including compliance with vehicle usage and maintenance procedures.

• Handle and resolve vehicle-related issues raised by drivers and operational teams to ensure minimal disruption to daily operations.

• Coordinate cross-functionally with Operations, Driver Management, Finance, Legal, Procurement, and other relevant teams to ensure smooth and effective vehicle management.

• Lead and support process improvement initiatives to enhance vehicle management efficiency, reduce operational costs, improve vehicle availability, and maintain service quality.

• Supervise and provide guidance to vehicle management team members or junior staff, ensuring tasks are completed accurately and within the required timeline.

Requirements

• Bachelor’s degree in Management, Business Administration, Transportation, Logistics, Automotive Engineering, or a related field.

• Minimum 5–8 years of experience in vehicle management, fleet management, automotive operations, transportation, or a related field.

• Strong understanding of 2W vehicle operations, maintenance, registration, licensing, insurance, and regulatory compliance.

• Experience managing vehicle documentation and coordination with government institutions, workshops, dealers, vendors, and other external partners.

• Strong knowledge of fleet monitoring, maintenance planning, vehicle utilization, and operational performance management.

• Proven experience in SOP development, process improvement, and operational reporting.

• Strong analytical, problem-solving, and organizational skills.

• Good leadership and stakeholder management skills, with the ability to coordinate across multiple teams.

• Proficient in Microsoft Excel/Google Sheets and comfortable working with operational data and reports.

• Detail-oriented, proactive, and able to work effectively in a fast-paced and dynamic operational environment.