Resepsionis Office (English)

About the role

This position is responsible for providing administrative and General Affairs (GA) support to ensure smooth office operations, efficient workplace services, and professional support for employees, visitors, and vendors. The role also serves as the main coordinator for all business travel arrangements and related coordination during office hours and after office hours.

Key responsibilities

• Manage incoming calls, messages, visitors, and courier/mail deliveries

• Maintain the reception area and common spaces in a clean, neat, and professional condition

• Prepare company letters and maintain administrative records and logbooks

• Monitor absence, staff movement and support front-office communications

• Coordinate daily office operations with vendors, security, and office support staff

• Monitor office facilities, maintenance activities, parking, and workplace services

• Serve as the main coordinator for all employee business travel arrangements

• Coordinate flight, hotel, and other travel-related requirements with employees and travel vendors

• Monitor and replenish pantry and office supplies

• Support the planning and execution of company events and employee activities

About you

• Experience working at the reception position independently

• Knowledge of secretarial, clerical, and general administrative support

• Knowledge of customer service principles and practices

• Good planning and organizing

• Attention to detail

• Service oriented, initiative, reliable and stress tolerance

• Minimum Diploma 3 (D3); bachelor's degree would be an advantage

• English is a must

• Pleasant personality, energetic and able to standby during afterhours if needed

• Able to work both individually and as a team player