Purchasing Supervisor (HQ - BSD City)

About the role

PT AEON Mall Indonesia is seeking a Purchasing Supervisor to join our headquarters team in BSD City, Tangerang Regency, Banten. This is a full-time position that plays a vital role in our shopping mall management operations. As Purchasing Supervisor, you will oversee procurement activities, manage vendor relationships, and ensure efficient supply chain operations across our shopping mall portfolio. This role is strategically important to maintaining operational excellence and cost-effectiveness throughout our properties.

What we're looking for

• Bachelor’s Degree in any discipline, preferably in Supply Chain Management, Business Administration, Management, Engineering or a related field.

• Minimum 6 years of relevant purchasing/procurement experience, including at least 2 years in a supervisory role.

• Experience in shopping mall management, property management, hospitality, retail, commercial buildings or mixed-use developments is preferred.

• Strong understanding of procurement policies & processes, contract management and supplier evaluation.

• Proficient in English, both oral and written.

• Proficient in Microsoft Office (PowerPoint, Word, Excel).

• Strong analytical, negotiation, communication, and stakeholder management skills.

• Proactive, adaptable, and able to work independently with minimal supervision.

Key responsibilities

• Supervise and coordinate end-to-end purchasing activities across assigned sites, ensuring smooth, timely, and compliant procurement processes.

• Review and monitor vendor sourcing, evaluation, selection, and supplier relationship management activities.

• Review and monitor Purchase Requests, Bills of Quantity (BOQ), Work Orders (SPK) and other procurement documents to ensure completeness, accuracy and compliance.

• Supervise and coordinate tender activities, ensuring proper implementation of tender procedures, evaluation, documentation and compliance requirements.

• Review commercial comparisons, initial negotiation results, and technical clarifications prepared by the Purchasing team and provide recommendations to the superior.

• Handle and negotiate purchase requests for all malls with a maximum value of IDR 500 million.

• Monitor Purchase Orders (PO), delivery schedules and outstanding procurement activities to ensure timely delivery of goods and services.

• Monitor market pricing trends, vendor performance and procurement activities to identify cost-saving and procurement improvement opportunities.

• Monitor compliance with Purchasing SOPs and coordinate corrective actions with Internal Control and relevant departments when required.

• Coordinate vendor KPI evaluation activities, including performance analysis, reporting and follow-up actions.

• Coordinate with internal stakeholders, project teams, vendors and other stakeholders to resolve procurement-related issues.

• Supervise and monitor the performance of the purchasing team, including task allocation, work progress and performance follow-up.