Purchasing Supervisor ( English Speaker )

JOB DESCRIPTION – PURCHASING SUPERVISOR ( English Speaker )

Posisi: Purchasing Supervisor
Departemen: Purchasing / Procurement
Atasan Langsung: Operations Manager
Lokasi Kerja: Landmark Pluit, North Jakarta

Waktu dan Jam kerja : Senin s/d Jumat jam 09:00 - 18:00

About the role

This role involves sourcing, identifying, and establishing cooperative relationships with potential local and international suppliers. You will conduct market research, compare prices, quality, and product availability from various suppliers, and negotiate pricing, payment methods, and purchase terms to secure the best offers. You will manage the complete purchasing process from price quotation requests through purchase orders to order confirmation, ensuring purchased goods meet agreed specifications, quantities, quality standards, and delivery schedules. You will coordinate with warehouse, finance, and export teams regarding goods receipt, supplier payments, and shipment readiness, while monitoring order status and addressing delays, shortages, or discrepancies. You will maintain supplier databases, purchase records, pricing information, and transaction documents accurately, and evaluate supplier performance based on price, quality, timeliness, and service.

Key responsibilities :

• Search, identify, and establish working relationships with potential local and international suppliers

• Conduct market research and compare prices, quality, and product availability from various suppliers

• Negotiate prices, payment methods, and purchase terms with suppliers to obtain the best offers

• Handle the purchasing process from price quotation requests, purchase orders, to order confirmation

• Ensure purchased goods meet agreed specifications, quantities, quality, and delivery schedules

• Coordinate with warehouse, finance, and export teams regarding goods receipt, supplier payments, and shipment readiness

• Monitor order status and address delays, shortages, or discrepancies

• Maintain supplier databases, purchase records, pricing information, and transaction documents accurately

• Evaluate supplier performance based on price, quality, timeliness, and service

• Purchase Order & Delivery Monitoring

• Supplier Management

Qualification :

• Minimum education: D3 or S1 from a related field

• Required experience minimum 3 years in purchasing, procurement, or goods procurement

• Strong communication, negotiation, and price analysis skills

• Detail-oriented, proactive, responsible, and able to work with targets and deadlines

• Able to operate Microsoft Excel or Google Sheets for data recording and analysis

• Ability to source suppliers and understand the local Indonesian market and international markets is an advantage

• Able to work collaboratively with cross-departmental teams

• Mandarin language proficiency is an advantage, particularly for coordination with management teams from China; non-Mandarin speakers are also welcome to apply

• Added value: Understanding import-export procedures, Incoterms, HS Codes, and international trade documents.

Kompetensi Utama (Core Competencies)

• Procurement & Strategic Sourcing

• Supplier Relationship Management

• Negotiation & Cost Analysis

• Purchasing Administration & ERP

• Inventory & Supply Chain Coordination

• Leadership & Team Supervision

• Analytical Thinking & Problem Solving

• Business Ethics & Compliance

• Customer KYC

Benefits from Company :

• BPJS Manpower and BPJS Healthy insurance 100% covered by the company

• Annual Leave 12 days, if Working period fully 12 month