Payroll Supervisor

Job Description

Payroll Operations Management

• Lead and execute the end-to-end monthly payroll process.

• Ensure the accuracy of overtime calculations, premiums, and other specific salary components.

• Verify time and attendance data from the system against leave, sick leave, and permission records before processing payroll.

• Manage payroll fund disbursements and ensure that employee salaries are transferred on time according to the company's payroll schedule.

Tax and Social Security Compliance

• Calculate, withhold, and report employee Income Tax Article 21 (PPh 21) in accordance with the latest applicable tax regulations, including the Effective Rate (TER) system.

• Manage the administration and calculation of BPJS Kesehatan and BPJS Ketenagakerjaan contributions, including Old-Age Security (JHT), Work Accident Insurance (JKK), Death Insurance (JKM), Pension Security (JP), and Job Loss Insurance (JKP), ensuring that all monthly contributions are paid on time.

• Ensure that all company payroll policies comply with applicable Indonesian Labor Law and the Job Creation Law (UU Cipta Kerja).

Leadership and Team Management

• Supervise, mentor, and evaluate the daily performance of payroll team members.

• Foster a collaborative team culture, minimize individualistic work practices, and implement a robust cross-checking system to prevent human errors and potential fraud.

• Initiate improvements and updates to payroll Standard Operating Procedures (SOPs) to enhance efficiency and adapt to new systems.

Reporting, Auditing, and HRIS

• Prepare monthly payroll reports, labor cost analyses, and payroll data reconciliations to support the Finance and Accounting teams.

• Support internal and external audits by preparing and providing the required labor cost and payroll documentation.

• Oversee the use and maintenance of the Human Resources Information System (HRIS) and actively participate in new system implementation or migration projects.

Requirements

• Bachelor's degree (S1) in Accounting, Finance, Human Resource Management, or a related field.

• Minimum of 4–5 years of experience in Payroll or Compensation & Benefits, including at least 2 years in a Supervisor or Team Lead position.

• Mandatory experience in the manufacturing or factory industry, preferably in a large-headcount environment, with a strong understanding of factory working hours, shift schedules, and complex overtime calculations.

• Strong knowledge of the latest PPh 21 tax regulations. Brevet A and B tax certifications are a significant advantage.

• Good understanding of Indonesian labor regulations, including the Job Creation Law (UU Cipta Kerja), and BPJS Ketenagakerjaan and BPJS Kesehatan procedures.

• Proficient in Microsoft Excel, including advanced formulas and functions such as VLOOKUP, HLOOKUP, IF, and Pivot Tables. Knowledge of Macros/VBA is an advantage.

• Experience using Human Resources Information Systems (HRIS).

• Strong leadership skills, with the ability to guide, support, and firmly manage team members, particularly when dealing with resistance to change or demanding work environments.

• High integrity in maintaining salary confidentiality and strong attention to detail and numerical accuracy.

• Excellent problem-solving skills to resolve attendance data discrepancies and employee payroll-related complaints.

• Strong communication and coordination skills when working with other departments, particularly Finance, Production, and internal HR teams.