HRD & GA Asst. Manager

Job Description:

1. HR Operations & Industrial Relations (IR) 

• Payroll Control: Review and validate the monthly payroll calculation prepared by Staff, ensuring accuracy in overtime, deductions, and driver allowances before submission to Finance. 

• Industrial Relations: Handle employee grievances, disciplinary actions (Warning Letters/SP), and conflict resolution. Serve as the company representative in bipartite meetings if necessary. 

• Legal Compliance: Ensure all company regulations (Peraturan Perusahaan) and employment contracts align with the latest labor laws (UU Ketenagakerjaan/Cipta Kerja). 

• HR Administration Audit: Monitor the accuracy of the employee database and ensure all personnel files are audit-ready (e.g., for external audits or client due diligence). 

2. General Affairs & Fleet Management Strategy 

• Fleet Cost Control: Analyze operational vehicle maintenance costs and fuel consumption. Evaluate the efficiency of operational drivers and truck drivers. 

• Vendor Management: Negotiate contracts and evaluate the performance of third-party vendors (outsourcing, building management, workshop/bengkel, ATK suppliers) to ensure the best price and service quality. 

• Asset Management: Oversee the maintenance schedule of office assets (building, AC, laptops) and manage the procurement budget effectively. 

• License & Permit: Monitor the expiration dates of critical company documents and vehicle licenses (STNK/KIR/Tax) to prevent operational disruption. 

3. Recruitment & Training 

• Recruitment Strategy: Lead the recruitment process for key positions, verify background checks results, and conduct final interviews for non-managerial levels. 

• Onboarding & Development: Oversee the orientation program for new hires and and design mentorship or supervisory skills training to build internal leadership pipelines.

• Training: Identify, Plan, organize, and facilitate in-house training sessions; evaluate and select external training providers for technical or legal certifications

4. Team Leadership 

• Supervision: Monitor the daily performance of HRD & GA Staff, Office Boys, and Drivers. Ensure tasks are completed on time and up to standard. 

• SOP Improvement: Review and improve Standard Operating Procedures (SOP) for HR & GA processes to increase efficiency. 

• Plan and facilitate company engagement activities

Requirements:

• Bachelor’s degree in HR, Psychology, Legal, Management, or related field.

• 5 - 7 years of HRD & GA experiences, preferable in a Supervisory or Assistant Manager role.

• Strong understanding of recruitment skill and training & development.

• Excellent communication, coordination, and problem-solving skills.

• Detail-oriented, adaptable, and multi tasking.