HR Admin

The HR Admin is responsible for supporting daily Human Resources operations, maintaining employee records, managing recruitment administration, and ensuring accurate documentation and administrative processes to support the smooth operation of Gosera Group.

Key Responsibilities

1. HR Administration

• Maintain and update employee records, personal files, and HR databases.

• Prepare and manage HR documents, including employment contracts, employee letters, and other administrative documents.

• Maintain employee attendance, leave records, and other HR-related data.

• Ensure all employee documentation is accurate, complete, and properly organized.

2. Recruitment & Selection

• Assist with recruitment activities, including job postings, candidate screening, interview scheduling, and candidate communication.

• Coordinate recruitment tests and follow up with candidates regarding their application status.

• Maintain an updated recruitment tracker and candidate database.

• Assist in preparing offering letters and onboarding documents for new employees.

3. Onboarding & Offboarding

• Coordinate administrative arrangements for new employee onboarding.

• Prepare employee documents, uniforms, and other required onboarding materials.

• Assist with employee clearance, documentation, and administrative processes during offboarding.

4. Attendance & Payroll Support

• Monitor and maintain employee attendance, overtime, leave, and absence records.

• Assist in preparing and verifying employee data required for payroll processing.

• Coordinate with relevant departments to ensure accurate employee attendance and payroll information.

5. Employee Relations & HR Support

• Assist in communicating HR policies, procedures, and internal announcements to employees.

• Support the organization of employee activities, training programs, and internal events.

• Respond to routine employee inquiries regarding HR administration.

• Maintain the confidentiality of employee information and HR documents.

6. Reporting & General Administration

• Prepare regular HR reports, recruitment updates, and employee data summaries.

• Assist in maintaining HR filing systems, both physical and digital.

• Support other HR projects and administrative tasks as assigned by the HR Manager or management.

Qualifications

• Minimum Diploma or Bachelor's Degree in Human Resources, Management, Psychology, Administration, or a related field.

• Previous experience in HR administration or recruitment is an advantage.

• Fresh graduates with relevant knowledge and a strong willingness to learn are welcome to apply.

• Proficient in Microsoft Office and Google Workspace.

• Strong organizational, communication, and administrative skills.

• Detail-oriented, responsible, proactive, and able to maintain confidentiality.

• Able to manage multiple tasks and meet deadlines.

• Good command of English, both written and spoken, is an advantage.

Reporting Line

Reports directly to the HR Manager or designated management representative.