General Affairs Supervisor

Requirements :

• Minimum Bachelor’s degree (S1) in Civil Engineering, Industrial Engineering, Law, Management, or a related field.

• Minimum 3–5 years of experience in a similar position, preferably in General Affairs & Security.

• Proven experience in General Affairs or Facility Management, including asset and inventory management, building maintenance, canteen, dormitory, and garden management, as well as public facilities, utilities, and other support services.

• Strong understanding of security risk management, duty/shift scheduling, and incident investigation, as well as the operation of security equipment such as CCTV, access control, and alarm systems.

• Possess strong leadership and disciplinary skills, high integrity, good communication skills, a service-oriented mindset, strong teamwork abilities, and the ability to respond effectively to emergency situations within the company premises.

• Demonstrated ability to coordinate, supervise, and motivate a team.

• Familiarity with company policies, employment regulations, and applicable labor laws.

• Ability to prepare budgets, control costs, and manage administrative documentation.

• Experience in designing and implementing continuous improvement projects in the workplace would be an added advantage.

• Willing to be placed in Cilegon.

Job Description :

• Develop short-term work plans for a period of 1–3 months.

• Coordinate with vehicle rental providers regarding vehicle maintenance, repairs, and tax renewals, and maintain the necessary documentation.

• Prepare and analyze periodic reports, including General Affairs operational reports, annual budget utilization, KPI reports, and other relevant reports.

• Manage the inventory, maintenance, and upkeep of company assets, facilities, and infrastructure, including regular and preventive maintenance and repair requests, to ensure they remain safe, clean, functional, and well maintained.

• Manage the procurement and distribution of office and employee support supplies, including stationery, cleaning supplies and chemicals, communication equipment, uniforms, drinking water, employee refreshments, and other office necessities.

• Manage and maintain General Affairs facilities and areas, including the GA warehouse, mosque, employee locker rooms, dining areas, restrooms, parking areas, and designated scrap areas.

• Manage the company guest house (mess), including guest scheduling, cleanliness, facility availability, and overall upkeep.

• Manage employee transportation services, including regular and non-routine transportation schedules.

• Manage company canteen operations, including cleanliness, food availability, canteen audits, and vendor evaluation or replacement in coordination with the Company Canteen Committee.

• Coordinate with Legal teams at the Head Office and Site regarding site-related permits and other legal documentation relevant to General Affairs.

• Implement and support the company's Corporate Social Responsibility (CSR) programs.

• Supervise outsourced companies and personnel under the General Affairs function to ensure compliance with company regulations, procedures, standards, and established work targets.

• Arrange and provide accommodation, transportation, and other necessary facilities for meetings, guests, and other company activities.

• Prepare the required data and follow up on findings from internal and external audits.

• Ensure that outsourced personnel under General Affairs supervision possess the required certifications, qualifications, and competencies relevant to their respective areas of expertise.

• Maintain the confidentiality and security of company information and data.

• Perform other duties related to company operations, both directly and indirectly, as assigned by the relevant supervisor.