General Affair Supervisor

About us

Canggu Community School (Badung) is a leading educational institution in Bali, committed to providing an excellent learning environment for our diverse student community. We pride ourselves on maintaining world-class facilities and creating a welcoming atmosphere where students, staff, and families can thrive. Our school is built on values of excellence, community, and continuous improvement, and we seek dedicated professionals who share this commitment.

About the role

We are seeking an experienced General Affair Supervisor to join our team at Canggu Community School (Badung) in Bali. This position is central to supporting the school's operations and directly contributes to creating an optimal environment for learning and development.

Qualifications and Requirements

• Minimum Diploma (D3) or Bachelor's degree (S1) in Facilities Management, Engineering, Building Management, Operations Management, or a related field. Equivalent relevant experience may also be considered.

• Experience minimum 3–5 years of relevant experience in General Affairs, facilities management, building maintenance, or operational support.

• Supervisory Experience at least 1–2 years of experience supervising a team, allocating tasks, monitoring performance, and coordinating operational activities.

• Technical Knowledge : Good understanding of building maintenance, electrical and plumbing systems, utilities, landscaping, housekeeping, and facility operations.

Key Responsibilities

A. Facilities and Maintenance Management

• Supervise the maintenance and upkeep of school buildings, classrooms, offices, playgrounds, sports facilities, gardens, and other campus areas.

• Coordinate preventive maintenance schedules and corrective maintenance activities.

• Conduct regular campus inspections to identify maintenance issues, safety hazards, and facility improvement requirements.

• Coordinate repairs, servicing, and inspections with internal technicians and external contractors.

• Monitor the condition and functionality of school equipment, furniture, utilities, and infrastructure.

• Ensure maintenance requests are recorded, prioritised, assigned, and completed within agreed timelines.

B. General Affairs Operations

• Oversee daily GA operations to ensure the school campus remains clean, organised, functional, and ready for daily school activities.

• Coordinate housekeeping, gardening, waste management, pest control, and other campus support services.

• Monitor the availability and appropriate use of operational supplies, tools, and equipment.

• Coordinate campus setup and logistical requirements for school events, meetings, activities, and special programmes.

• Ensure that operational arrangements support the needs of academic and non-academic departments.

C. Team Supervision and Coordination

• Supervise, allocate, and monitor the daily tasks of GA staff, including maintenance personnel and other assigned operational support staff.

• Prepare work schedules, task assignments, and duty rosters according to operational needs.

• Monitor staff attendance, discipline, productivity, and compliance with established procedures.

• Provide guidance, coaching, and feedback to team members to improve work quality and performance.

• Identify training needs and support staff competency development.

• Coordinate with HR regarding staffing requirements, performance concerns, training, and other personnel matters.

D. Health, Safety, and Risk Management

• Conduct routine inspections to identify potential hazards across the school campus.

• Coordinate corrective actions to address unsafe conditions and minimise operational risks.

• Support the implementation of school health and safety procedures, emergency preparedness, and incident reporting.

• Ensure that fire safety equipment, emergency exits, signage, and relevant safety facilities are maintained and accessible.

• Coordinate with the relevant departments on emergency drills, accident prevention, and incident follow-up.

• Report significant risks, incidents, and safety concerns to the appropriate school management representative.

E. Procurement, Vendors, and Budget Control

• Identify operational supply and maintenance requirements and prepare purchase requests in accordance with school procedures.

• Coordinate with the Finance and Procurement teams regarding purchasing, quotations, approvals, and payment documentation.

• Monitor vendor and contractor performance, service quality, costs, and compliance with agreed requirements.

• Maintain records of maintenance expenses, service contracts, equipment, and operational purchases.

• Monitor the use of the GA budget and recommend cost-effective operational improvements.

• Ensure school assets and equipment are properly recorded, maintained, and used responsibly.

F. Asset and Inventory Management

• Maintain accurate records of school assets, equipment, tools, and operational inventory under the GA department.

• Conduct periodic physical stock checks and asset inspections.

• Coordinate the distribution, relocation, repair, and replacement of equipment and furniture.

• Report damaged, missing, obsolete, or unusable assets and recommend appropriate follow-up actions.

• Ensure that asset disposal and replacement follow the school's approval procedures.

G. Coordination and Reporting

• Coordinate with Academic, Finance, HR, IT, Security, Housekeeping, and other departments to address operational requirements.

• Respond to facilities and operational requests from staff and school management in a timely manner.

• Prepare regular reports on maintenance activities, outstanding issues, expenditure, asset conditions, and operational risks.

• Maintain documentation of inspections, work orders, vendor services, and corrective actions.

• Recommend improvements to GA procedures, service standards, and operational efficiency.