Finance Administration Officer

FINANCE ADMINISTRATION OFFICER

Location: Padonan, Tibubeneng, Badung

Employment Type: Full-Time

Working Hours: Monday to Friday, 09:00–17:00 WITA

Salary: IDR 5,000,000–6,000,000, depending on qualifications, experience, and demonstrated capabilities.

Include: THR, BPJS Kesehatan, BPJS Ketenagakerjaan

About the role :

This is a Finance Administration role focused on managing invoicing, accounts payable and receivable, tax compliance, and financial record-keeping. You will prepare, issue, and monitor client invoices, review vendor invoices, verify tax calculations, and maintain organized financial records while supporting the Finance and Accounting for the company.

Qualifications :

1. Education & Experience

- Minimum Diploma III (D3), in Accounting, Finance, or related fields.

- Diploma IV (D4) or Bachelor's Degree (S1) is preferably

- Minimum 1 year of relevant experience in finance administration, invoicing, or accounts payable/receivable.

- BNSP competency certification in Accounting Services, Finance Administration, or related fields is an advantage.

2. Financial Administration & Tax Knowledge

- Proficient in preparing, issuing, reviewing, and managing client and vendor invoices.

- Understanding of invoice components, including withholding taxes (PPh), discounts, reimbursements, and payment terms.

- Able to calculate and verify applicable taxes on outgoing and incoming invoices.

- Experienced in monitoring accounts receivable, accounts payable, outstanding invoices, and payment due dates.

- Capable of preparing payment requests, payment summaries, and maintaining accurate financial administration records

- Familiar with bank statement and cash and equivalent.

- Familiar with basic bookkeeping, bank reconciliation, and payment verification.

3. Hard Skills

- Proficient in Microsoft Excel and Google Sheets, including SUMIFS, IF, XLOOKUP/VLOOKUP, and basic data reconciliation.

- Skilled in Microsoft Word, PDF processing, and digital document management.

- Familiar with Accounting ERP systems, preferably Odoo.

- Familiar with AI tools such as ChatGPT, including effective prompt writing and output verification.

- Able to organize financial information accurately and efficiently using digital tools.

4. Soft Skills

- Good English communication skills, both written and spoken, for professional communication with international clients.

- Strong attention to detail, analytical thinking, and problem-solving abilities.

- Excellent organizational, multitasking, and time management skills.

- Proactive, responsive, responsible, and able to meet deadlines.

- Strong interpersonal communication and coordination skills.

- High integrity, accuracy, and confidentiality in handling financial information.

- Willing to learn, adapt to new systems, and continuously improve.

Key Responsibilities :

- Prepare, issue, and monitor client invoices according to agreed services and payment terms.

- Review vendor invoices and verify payment amounts, tax calculations, and supporting documents.

- Calculate and verify applicable PPN and PPh on client and vendor transactions.

- Monitor outstanding payments and coordinate payment reminders with clients.

- Coordinate vendor payments and maintain payment schedules.

- Maintain organized records of contracts, quotations, invoices, payment receipts, and supporting documents.

- Coordinate with internal departments to ensure service documentation, billing, and payment requirements are complete.

- Record and reconcile incoming and outgoing payments.

- Prepare periodic finance administration reports, including invoice status, receivables, payables, and vendor payment tracking.

- Support the Finance and Accounting teams with administrative and financial documentation.

- Utilize ERP systems and AI-assisted tools to improve accuracy and operational efficiency.