Executive Secretary

REQUIREMENTS

1. Minimum Bachelor’s Degree (S1) in Secretarial, Administration, Management, or a related field.

2. Minimum 3 years of experience as a Secretary, Executive Secretary, or Personal Assistant.

3. Experience in handling business trips, including flight tickets, accommodation, and visa arrangements.

4. Good administrative, correspondence, filing, scheduling, and organizational skills.

5. Proficient in Microsoft Office (Word, Excel, PowerPoint) and other office applications.

6. Good communication skills in both written and spoken Mandarin and English.

7. Professional, neat, polite, honest, and trustworthy.

8. Able to work under pressure, multitask, and manage time effectively.

RESPONSIBILITIES

1. Manage the schedules, meetings, appointments, and activities of the Board of Directors.

2. Arrange business trips, including flight tickets, accommodation, and visa arrangements.

3. Handle the administrative and personal needs of the Board of Directors.

4. Prepare meetings, meeting materials, and Minutes of Meeting (MoM).

5. Handle correspondence, filing, phone calls, guests, and important documents.

6. Review and organize documents and reports requiring the Board of Directors’ attention or approval.

7. Coordinate with other departments regarding matters related to the Board of Directors.

8. Follow up on instructions and action items from the Board of Directors.

9. Maintain confidentiality of company and Board of Directors’ information.