Executive Finance, Accounting & Administration

Job Summary

We are looking for a responsible and detail-oriented Finance, Accounting & Administration Executive to join our team in Medan, Indonesia.

The successful candidate will support daily accounting operations, financial reporting, tax administration, HR coordination and general office administration while working closely with our Headquarters in Malaysia.

This position suits candidates with a strong accounting background, excellent organisational skills, and the ability to communicate effectively in English and Bahasa Indonesia.

Job Responsibilities

1. Accounting & Tax

• Handle daily accounting transactions and maintain accurate financial records.

• Verify invoices, payment requests and supporting documents before submission to Headquarters for approval.

• Record financial transactions accurately in the accounting system.

• Prepare bank reconciliations and maintain relevant accounting schedules.

• Assist in tax calculations, documentation and tax-related transactions.

• Coordinate with relevant tax authorities or appointed tax consultants on tax-related matters.

• Prepare internal financial reports and supporting financial statements for management review.

• Assist in monthly and annual tax reporting and maintain proper tax documentation.

• Ensure timely submission of accounting reports and related information to Headquarters.

2. Human Resources Coordination

• Liaise with Headquarters in Malaysia on employee-related matters.

• Prepare and submit payroll information and supporting documents to Headquarters.

• Assist in coordinating employee welfare, benefits and other HR-related matters.

• Maintain employee records and relevant HR documentation.

• Support other HR-related assignments as required by management.

3. Office Administration

• Handle daily office administration, documentation and filing.

• Prepare administrative reports and correspondence when required.

• Assist in maintaining company agreements, legal documents and relevant corporate records.

• Coordinate with Headquarters and external parties on administrative matters.

• Perform other accounting, HR and administrative duties assigned by the superior.

Job Requirements

• Bachelor's Degree in Accounting, Finance, Business Administration or a related field.

• Preferably 2–4 years of relevant experience in accounting, finance or administration.

• Good knowledge of accounting transactions, bank reconciliation and financial reporting.

• Basic knowledge of Indonesian taxation and tax documentation will be an advantage.

• Good working proficiency in English and Bahasa Indonesia, both written and spoken, is required.

• Able to communicate with Malaysian Headquarters through emails, reports and online meetings in English.

• Proficient in Microsoft Excel, Word and accounting software.

• Good organisational skills, attention to detail and ability to meet reporting deadlines.

• Able to work independently and coordinate effectively with internal and external parties.

• Experience in HR administration or payroll coordination will be an added advantage.

• Willing to work in Medan, North Sumatra.