Executive Assistant

Executive Assistant / Personal Assistant to the Founder

Location: Bali, Indonesia
Employment type: Full-time, on-site
Company: PT Happy Country Development

About the role

We’re seeking an experienced Executive Assistant or Personal Assistant to support the founder of a property development and hospitality business.

You will be the coordination hub for tasks, people, contractors, and agreements. The role requires someone who can work independently, keep details organized, and drive commitments through to delivery. It is suited to someone who enjoys taking ownership and helping projects move forward, not only providing routine administrative support.

Responsibilities

• Coordinate and follow up on tasks across the founder, team, clients, contractors, vendors, and external partners.

• Track owners, deadlines, documents, and next steps to ensure commitments are completed.

• Find and coordinate contractors for specific work: clarify requirements, share briefs, follow up, help resolve issues, and check that deliverables are completed.

• Prepare, review, edit, and track contracts, client agreements, terms, and reports with strong attention to detail.

• Support client and partner communication and maintain professional working relationships.

• Handle day-to-day issues independently, identify practical solutions, and bring the founder concise updates and recommendations when a decision is needed.

• Use AI tools such as Claude and ChatGPT as part of regular work, including research, drafting, document review, reporting, and coordination.

• Help improve working systems, checklists, and processes as the business grows.

Requirements

• Experience as an Executive Assistant, Personal Assistant, or equivalent business assistant directly supporting a CEO, founder, or senior executive.

• Demonstrated experience coordinating people, projects, vendors, or contractors through to completion.

• Hands-on experience preparing, reviewing, editing, or tracking contracts, agreements, reports, or similar business documents.

• Strong organization and follow-through; able to manage multiple tasks, deadlines, and documents without repeated reminders.

• Independent judgment and confidence handling varied issues without step-by-step guidance.

• Fluent written and spoken English.

• Regular, practical use of AI tools, supported by specific examples of how they are used in daily work.

• Experience in property development, hospitality, construction, or another project-based industry is a strong advantage.

• Based in Bali or able to work on-site in Bali.

You keep tasks and documents visible, follow up consistently, spot issues early, and help the founder and team get agreed work over the finish line. You communicate clearly, take responsibility for closing loops, and bring solutions rather than waiting for every next step to be assigned.

Growth opportunity

The role may grow into broader operations responsibility, with a potential path from Assistant to Operations Manager, Project Operations Director, and potentially leadership of a separate business line.

In your introduction, please include:

• An example of a project, task, or contractor deliverable you personally drove through to completion.

• The types of contracts, agreements, or reports you have worked with.

• How you use Claude, ChatGPT, or other AI tools in your regular work.

• Your current location, availability, and salary expectation.