Executive Assistant

About the role

Executive Assistant role supporting the Co-founders at Image Dynamics. You will assist with business and personal matters, manage calendars and appointments, arrange travel and logistics, prepare correspondence and business documents, coordinate across internal teams and external stakeholders, and maintain strict confidentiality of company and personal information.

Key responsibilities

• Assist the Founders with business and personal matters as required
• Manage calendars, appointments, meetings and priorities
• Arrange travel, accommodation, itineraries and related logistics
• Prepare correspondence, letters, meeting materials and basic business, legal and administrative documents
• Coordinate with Finance, HR, Operations and other internal teams on Founder related matters
• Coordinate with clients, partners, government offices, lawyers, vendors and other third parties
• Follow up on action points, deadlines and matters requiring Founder attention
• Manage and monitor important company and personal documents, including renewals, visas and legal documents
• Maintain strict confidentiality of company, client and personal information

About you

• Minimum 2 years' experience as an Executive / Personal Assistant or similar role
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Strong professional, business and social etiquette
• Good spoken and written English and Bahasa Indonesia
• Comfortable dealing with senior executives, clients, officials and other stakeholders
• Able to work independently and coordinate effectively with internal teams and third parties
• Proficient in Google Workspace and use AI tools such as ChatGPT and Gemini for research, drafting, summarizing and administrative work
• Flexible to occasionally work outside normal office hours when required
• Trustworthy and discreet – handles confidential and sensitive matters appropriately
• Proactive – anticipates what needs to be done without always waiting for instructions

About us

Image Dynamics is a company based in Jakarta Selatan, operating from Menara Sentraya.