Design Office Assistant

About the role

Support Leon House and the Operations Manager with daily coordination, drawing documentation and project organisation, helping the team stay on track and prepared for meetings and drawing issues.

Key responsibilities

• Maintain drawing registers, keeping the design and drawing registers up to date, recording drawings issued from the office, including document numbers, revisions, dates and issue status

• Check and update drawing documentation, including updating title pages and drawing lists to reflect the current drawing set, reviewing title blocks for accuracy and consistency, and coordinating with the draftees to update project details

• Support team communication as the main contact for day-to-day coordination, sharing priorities, following up on progress and helping clarify requirements

• Monitor upcoming deadlines and check in with the draftees to help ensure outputs are ready on time

• Prepare meeting materials by gathering the latest drawings, binding PDF files and organising presentation materials

• Coordinate drawing reviews and issues, following up on drawings submitted by the drafting team and tracking review comments

• Organise project folders and maintain file consistency, setting up folders for new projects and archiving superseded drawings

• Provide daily administrative support to Leon and the Operations Manager with project administration, action lists and follow-ups

About you

• Experience working in an architecture, interior design, construction or similar design-related field

• Advanced skills in Office, Photoshop and Canva

• Good communication skills, with the ability to coordinate clearly and professionally with designers, drafters, project managers and management

• Strong written and spoken English communication skills

• Ability to work as part of a team from home

• Own a computer

• A well-organised approach, attention to detail, clear communication and a willingness to take initiative and support the team