Asisten Gm Mandarin

Executive Assistant to General Manager (Mandarin Speaking)

PT Hongsheng International | Surabaya, East Java, Indonesia

About the Role

We are seeking a highly organised, proactive, and resilient Executive Assistant to provide direct support to the General Manager (GM) of PT Hongsheng International.

This role requires a high level of independence, responsibility, and the ability to work effectively under pressure. The GM frequently travels outside Indonesia and may only be physically present in Indonesia for one or two days per month. Therefore, the successful candidate must be capable of independently managing daily administrative operations, coordinating with internal teams and external stakeholders, following up on important matters, and ensuring that tasks are completed efficiently even when the GM is overseas.

This position is ideal for someone who is mature, dependable, detail-oriented, and confident in handling urgent requests, unexpected changes, and multiple priorities without constant supervision.

Key Requirements

• Female, aged 23–45.

• Fluent in Mandarin Chinese in speaking, listening, reading, and writing.

• Strong ability to work under pressure and manage multiple tasks simultaneously.

• Highly independent, responsible, and capable of making appropriate decisions within the scope of the role.

• Excellent communication, coordination, and problem-solving skills.

• Able to maintain professionalism, confidentiality, and a positive attitude in challenging situations.

What You'll Be Doing

1. Independent Daily Operations: Manage the GM's daily administrative matters and follow up on ongoing tasks, even when the GM is outside Indonesia.

2. Communication and Coordination: Act as the key communication link between the GM, internal departments, business partners, and other stakeholders.

3. Task Follow-up: Monitor outstanding matters, track progress, identify potential issues, and ensure timely completion of assigned tasks.

4. Calendar and Meeting Management: Coordinate appointments, meetings, schedules, and priorities across different time zones when necessary.

5. Reporting and Documentation: Prepare reports, presentations, correspondence, and other documents in English, Mandarin, or Indonesian as required.

6. Travel Arrangements: Organise flights, accommodation, transportation, and other business travel requirements.

7. Problem-solving Under Pressure: Handle urgent requests, unexpected changes, and competing deadlines calmly and efficiently.

8. Confidentiality and Trust: Handle sensitive business information and management matters with the highest level of discretion.

9. Other Responsibilities: Perform additional duties and special assignments as required by the GM.

What We're Looking For

• Previous experience as an Executive Assistant, Personal Assistant, or in a similar administrative coordination role is preferred.

• Demonstrated ability to work independently with minimal supervision.

• Excellent time management, organisational, and prioritisation skills.

• Strong resilience and the ability to remain calm, focused, and effective under pressure.

• A proactive mindset with strong ownership of tasks and a commitment to seeing things through to completion.

• Ability to anticipate problems, identify practical solutions, and provide timely updates to the GM.

• Proficiency in Microsoft Word, Excel, PowerPoint, and online communication tools.

• High integrity, reliability, and a strong sense of responsibility.

Who Will Excel in This Role?

The ideal candidate is someone who does not wait for constant instructions, reminders, or supervision. You should be able to organise your own workload, follow up on important matters, communicate problems promptly, and ensure that daily operations continue smoothly while the GM is overseas.

We are looking for a trusted right-hand person to the GM — someone who is dependable, resourceful, emotionally resilient, and capable of taking ownership of responsibilities.

If you are fluent in Mandarin and confident in managing responsibilities independently in a fast-paced business environment, we welcome your application.