Admin Warehouse

About us

PT NOVA MODULAR INDONESIA is a leading organisation in the warehousing, storage and distribution sector, committed to delivering exceptional logistics solutions across the region. We specialise in providing efficient, reliable and innovative warehouse management services that support businesses of all sizes. Our team is dedicated to maintaining the highest standards of operational excellence, safety and customer satisfaction. We pride ourselves on our professional approach, modern facilities and skilled workforce.

About the role

We are seeking a dedicated and organised Warehouse Admin to join our team at our Balikpapan, Kalimantan facility. This is a full-time position based in Balikpapan that plays a crucial role in our daily operations. You will be responsible for managing accurate inventory records, processing incoming and outgoing goods documentation, and coordinating administrative workflows within our warehouse environment. This role is essential to ensuring that our warehouse operates smoothly, maintains data integrity, and meets our operational and customer delivery commitments. Your contribution will directly impact our inventory accuracy, administrative efficiency, and overall workflow coordination

Key responsibilities

• Checking, recording, and validating incoming and outgoing goods documentation (such as delivery orders, purchase orders, and invoices) accurately.

• Inputting and updating inventory data into computer systems or Warehouse Management Systems (WMS) regularly.

• Maintaining accurate inventory records and assisting with routine stock counts to ensure data integrity.

• Coordinating with operational field teams to prepare picking, packing, and shipping schedules.

• Maintaining neat physical and digital archives of warehouse administrative documents.

• Ensuring compliance with operational administrative procedures and workplace health and safety standards.

• Identifying and reporting any stock discrepancies, damaged goods, or administrative issues to management.

• Supporting other team members and collaborating to meet operational targets and deadlines.

About you

• Proven experience working in a warehouse, logistics, or distribution centre administrative role.

• Proficiency in using Warehouse Management Systems (WMS) and strong computer skills (especially Microsoft Excel & Word).

• Excellent attention to detail with the ability to maintain highly accurate data records.

• Strong organisational skills and ability to prioritise administrative tasks effectively.

• Good communication and teamwork abilities to coordinate with various departments.

• Commitment to health and safety standards and warehouse best practices.

• Reliability, punctuality, and a professional work ethic.

• Ability to work flexible hours or overtime when required.