Admin Staff - Mandarin Speaker

ADMIN STAFF - MANDARIN SPEAKER

📍Placement: Cengkareng, West Jakarta

🏢 KALOS DIKAIOS

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About This Position

Handle daily administrative tasks and office documentation, translate documents between English, Indonesian, and Mandarin Chinese, and assist communication between local staff and English- and Mandarin-speaking stakeholders. Manage and organize files, reports, and internal documents while supporting coordination with internal departments and external vendors.

Join us!

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Responsibilities

• Handle daily administrative tasks and office documentation for the law firm

• Translate legal and administrative documents (English/Indonesian/Mandarin) as needed

• Assist communication between local staff and English- and Mandarin-speaking clients and stakeholders

• Manage and organize client files, case files, reports, and internal documents

• Support coordination with lawyers, internal teams, and external parties (clients, notaries, government agencies, courts, and vendors)

• Prepare reports, meeting notes, and administrative records

• Assist in preparing and administering legal documents (agreements, power of attorney, engagement letters, correspondence)

• Assist in billing and procurement-related documentation (invoices, purchase orders, retainer administration)

• Ensure data accuracy, document confidentiality, and proper filing (physical and digital)

• Provide general administrative support to the legal team

Requirements

• Bachelor’s degree in any major (preferably Law, Chinese Literature, Business Administration, or related fields)

• Proficiency in Mandarin and English (spoken and written); fluent in Indonesian

• Holds a valid Mandarin proficiency certificate (HSK level 4 or above, or an equivalent such as TOCFL)

• Minimum 2 years of experience in administration, preferably in a law firm or legal environment

• Proficient in Microsoft Office (especially Excel and Word)

• Detail-oriented, organized, and responsible, with a high regard for confidentiality

• Good communication and coordination skills, including with clients and external parties

• Able to work in a fast-paced environment and meet deadlines