Admin ppic

We are a growing sustainable building materials company focused on developing natural, environmentally responsible, and low-carbon construction materials.

As our production operations continue to grow, we are looking for an organized and detail-oriented Admin PPIC (Production Planning & Inventory Control) to support production planning, inventory monitoring, and coordination between Production, Warehouse, Purchasing, Quality Control, and other departments.

Position

Admin PPIC – Production Planning & Inventory Control

Location

Bali, Indonesia

Key Responsibilities

1. Production Planning Administration

• Assist in preparing and updating daily and weekly production plans.

• Input production requirements based on customer orders, project requirements, and stock levels.

• Coordinate production schedules with the Production team.

• Monitor production progress against the planned schedule.

• Update production plans when there are changes in orders, material availability, or production capacity.

2. Inventory Monitoring

• Monitor raw material, packaging material, work-in-progress, and finished goods inventory.

• Maintain accurate inventory records and ensure data is updated regularly.

• Coordinate with Warehouse to verify stock availability and physical quantities.

• Identify potential shortages or excess inventory and report them to the PPIC/Production Manager.

• Support regular stock counting and inventory reconciliation.

3. Material Requirements

• Assist in calculating material requirements based on production plans.

• Check the availability of raw materials before production begins.

• Coordinate with Purchasing and Warehouse regarding material shortages and delivery schedules.

• Monitor incoming materials to ensure they are available according to the production schedule.

4. Production Data & Reporting

• Collect and input daily production data.

• Prepare daily, weekly, and monthly production reports.

• Record production quantities, material consumption, production losses, rejected products, and finished goods.

• Maintain accurate production and inventory documentation.

• Prepare reports for management and the Production/PPIC team.

5. ERP & System Administration

• Input and maintain production, inventory, material, and product data in the ERP system.

• Ensure transactions and data are entered accurately and on time.

• Support the implementation and improvement of the company's ERP system.

• Coordinate with relevant departments to ensure system data matches actual physical stock and production activities.

• Identify discrepancies in system data and report them for correction.

6. Coordination with Other Departments

• Coordinate closely with Production, Warehouse, Purchasing, Quality Control, Sales, and Project teams.

• Communicate changes in production requirements and schedules.

• Ensure information regarding material availability, production status, and finished goods is properly communicated.

• Support smooth coordination between production planning and actual operational activities.

7. Documentation & Filing

• Maintain production plans, material requests, stock reports, production records, and other PPIC documents.

• Ensure documents are properly organized and easily accessible.

• Maintain proper records for traceability of materials and finished products.

8. Continuous Improvement

• Identify administrative and data-related problems within production planning and inventory processes.

• Assist in improving PPIC workflows and reporting systems.

• Support the development and implementation of SOPs related to production planning and inventory control.

• Help improve data accuracy and reduce discrepancies between system records and physical stock.

Requirements

• Minimum 1–2 years of experience in PPIC Administration, Production Administration, Warehouse Administration, Inventory Control, or a similar position.

• Experience in manufacturing, building materials, construction materials, or production environmentsis an advantage.

• Minimum Diploma (D3) or Bachelor's degree in Industrial Engineering, Supply Chain Management, Management, Logistics, Accounting, or a related field.

• Strong knowledge of Microsoft Excel / Google Sheets.

• Good numerical and analytical skills.

• Detail-oriented and highly organized.

• Good communication and coordination skills.

• Able to work with multiple departments and manage changing priorities.

• Willing to work in a production environment.

• Experience using an ERP system is highly preferred.

• Able to work independently and responsibly with confidential company data.

Preferred Skills

• Understanding of Production Planning & Inventory Control (PPIC) processes.

• Understanding of stock management and material requirements.

• Experience with Bill of Materials (BOM) and production planning.

• Familiarity with production reports and inventory reconciliation.

• Experience implementing or improving ERP systems.

• Good Excel skills, including formulas, Pivot Tables, and data analysis.

• Experience with manufacturing or construction material production is a strong advantage.