Admin Import

About the role

This role involves managing and coordinating import documentation and logistics processes, including document verification, customs clearance coordination, and status monitoring throughout the import cycle.

Key responsibilities

• Organize and file all import documents neatly

• Verify document compliance from suppliers against Purchase Orders

• Monitor shipment schedules and goods arrival dates

• Coordinate with forwarders or customs brokers for customs clearance processes

• Monitor PIB document status, import duties payment, and taxes with relevant authorities

• Create import status reports and estimate goods arrival dates

• Compile import costs including freight, handling, taxes, and related expenses

• Coordinate with purchasing, finance, and warehouse departments

• Ensure supporting import documents are available according to requirements and applicable regulations

About you

• D3 or S1 degree in Business Administration, Management, Logistics, or related field

• Minimum 1–2 years of experience in import administration, import-export, logistics, or freight forwarding

• Detail-oriented, organized, disciplined, honest, and responsible with ability to meet deadlines

• Able to work independently and as part of a team

• Able to communicate effectively with suppliers, forwarders, customs authorities, and related departments

• Understanding of import documents including Purchase Order (PO), Commercial Invoice, Packing List, Bill of Lading (B/L), Air Waybill (AWB), Certificate of Origin (COO/SKA), Import Goods Notification (PIB), and related customs documents

• Written English language proficiency to read documents and communicate via email