Admin

About the role

An administrative role responsible for managing and organizing documents, files, and administrative records with a structured and accessible system. The position involves handling internal and external correspondence, organizing and documenting meetings, managing executive or manager schedules, and coordinating travel arrangements. The role includes reception duties, processing administrative documents, managing office equipment and supplies, and supporting various departments with additional administrative work and special projects.

Key responsibilities

• Manage and organize documents, files, and administrative records with a structured and accessible system

• Handle internal and external correspondence, including letters, emails, and memoranda professionally

• Organize and document meetings, create meeting notes, and distribute follow-up actions to participants

• Manage schedules and calendars for executives or managers, schedule meetings, and organize travel arrangements

• Handle telephone reception and guest reception duties with courtesy, friendliness, and professionalism

• Process administrative documents including permits, claims, and other forms according to company procedures

• Organize office equipment and supplies, ensure availability, and submit orders as needed

• Support various departments with additional administrative work and special projects as needed

• Ensure compliance with company policies and operational standards in all administrative tasks

About you

• Minimum education: Bachelor's degree in Communication, Management, Law, Psychology, or related field is highly valued

• Minimum 1-2 years of experience working in an administrative or administrative assistant position in an office environment (fresh graduates are welcome to apply)

• Very good proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Very good organizational skills with effective time management and prioritization abilities

• High attention to detail and accuracy in handling documents and data

• Professional attitude, strong work ethic, and compliance with data confidentiality

• Experience with database management systems or administrative software is an added value

• Ability to work independently and collaboratively within a team

Benefits

• Competitive salary according to candidate experience and qualifications

• Lunch allowance

• Supportive and collaborative work environment with an experienced team

• Career development opportunities and skills training to enhance professional competence