About the role
We are seeking a dedicated and organised Admin professional to join our team in Malang, East Java. In this role, you will be the backbone of our administrative operations, providing essential support to ensure the smooth functioning of our office. You will be responsible for managing a wide range of administrative tasks, coordinating office activities, and supporting various departments to maintain operational efficiency. This position is crucial to helping our organisation run effectively and ensuring that all team members have the support they need to succeed.
What you'll be doing
Managing and organising office schedules, appointments, and calendar coordination for staff membersHandling incoming and outgoing correspondence, including emails, post, and phone enquiriesPreparing and maintaining office records, documents, and filing systems in both physical and digital formatsProviding reception duties and welcoming visitors to the office in a professional mannerOrdering and maintaining office supplies, equipment, and inventory levelsAssisting with the organisation and coordination of meetings, events, and office activitiesData entry and record-keeping using appropriate office software and systemsSupporting other team members with administrative tasks as requiredMaintaining confidentiality and handling sensitive information appropriatelyAssisting with general administrative projects and special initiativesWhat we're looking for
Proven experience working in an administrative support or office support roleStrong organisational and time management skills with the ability to manage multiple tasks simultaneouslyExcellent written and verbal communication skills in English and IndonesianProficiency with office software including Microsoft Office Suite (Word, Excel, PowerPoint) and email systemsAttention to detail and accuracy in record-keeping and data entryProfessional demeanour with strong interpersonal and customer service skillsAbility to work independently and take initiative whilst being a reliable team playerFlexibility and adaptability to changing office needs and prioritiesExperience with office management software or systems is advantageousA proactive approach to problem-solving and improving office efficiency